Chappaqua Central School District Districtwide Student Photography and Yearbook Services RFP #2026-07
Chappaqua Central School DistrictSchool · Chappaqua, NY- Due
- Aug 12, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Primary contact
- Jim Mielty
- (914) 588-6488
The 30-second brief
Chappaqua Central School District is soliciting proposals for districtwide student photography and yearbook services under RFP #2026-07. The scope of work includes professional photography for students and staff, as well as comprehensive yearbook production services including design software (eDesign), printing, binding, and sales support for elementary, middle, and high schools. Specific schools mentioned include Horace Greeley High School, Irvington Middle School, and others within the district. The proposal outlines custom options for litho covers, smyth-sewn binding, and online sales platforms. Proposals are due by August 12, 2026. Evaluation will consider vendor qualifications, experience with comparable public school districts, and financial stability.
Student portraits, Yearbook design software, Printed yearbooks, Sales tracking platform, Marketing materials
Experience, staffing and equipment, record of timely production, customer service, financial stability, insurance coverage, data privacy practices
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Summary
Chappaqua Central School District is soliciting proposals for districtwide student photography and yearbook services under RFP #2026-07.
The scope of work includes professional photography for students and staff, as well as comprehensive yearbook production services including design software (eDesign), printing, binding, and sales support for elementary, middle, and high schools. Specific schools mentioned include Horace Greeley High School, Irvington Middle School, and others within the district. The proposal outlines custom options for litho covers, smyth-sewn binding, and online sales platforms. Proposals are due by August 12, 2026. Evaluation will consider vendor qualifications, experience with comparable public school districts, and financial stability.
EVALUATION CRITERIA
7- Experience
- Staffing and equipment
- Record of timely production
- Customer service
- Financial stability
- Insurance coverage
- Data privacy practices
REQUIRED DELIVERABLES
5- Student portraits
- Yearbook design software
- Printed yearbooks
- Sales tracking platform
- Marketing materials
REQUIRED ATTACHMENTS
7- Appendix A: Insurance Requirements
- Appendix B: Non-Collusive Bidding Certification
- Appendix C: Iran Divestment Act Compliance
- Appendix D: Sexual Harassment Certification
- Appendix E: Hold Harmless Agreement
- Appendix F: Proposer Warranties
- Parents Bill of Rights for Data Privacy and Security
- Scope location
- Chappaqua, NY
Questions about this RFP
How do I respond to this RFP from Chappaqua Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Jim Mielty.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chappaqua Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Mielty at (914) 588-6488. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Student portraits, Yearbook design software, Printed yearbooks, Sales tracking platform, Marketing materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, staffing and equipment, record of timely production, customer service, financial stability, insurance coverage, data privacy practices" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chappaqua Central School District?
All active and historical solicitations from Chappaqua Central School District are tracked and searchable. As a school agency, Chappaqua Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Insurance Requirements, Appendix B: Non-Collusive Bidding Certification, Appendix C: Iran Divestment Act Compliance, Appendix D: Sexual Harassment Certification, Appendix E: Hold Harmless. Review the full document from Chappaqua Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chappaqua, NY. Review the full solicitation for detailed scope requirements.