Chapel Hill-Carrboro Schools RFP Food Service Management Company 2026
Chapel Hill-Carrboro SchoolsSchool · Chapel Hill, NC- Due
- Mar 11, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Andre' Stewart
- 919-967-8211 ext 28231
The 30-second brief
This document is a Request for Proposal (RFP) and subsequent Contract for a Food Service Management Company (FSMC) to operate the nonprofit School Nutrition Program(s) for Chapel Hill-Carrboro City Schools Board of Education. The RFP outlines the terms and conditions for procurement and the subsequent contract, including requirements for proposals, evaluation criteria, and contract award procedures.
Letter of Intent, Calculation of Management Fee, Maximum Allowable Cost of Contract, Potential Contractor Certification and Surety Bond, Twenty-one (21) Day Cycle Menu, Written Plan to address Specific Goals, Detailed Plan for Crediting/Reporting USDA Foods, Detailed Marketing Plan, Detailed Professional Development and Training Plan, FSMC Guaranty, FSMC Proposed Employees and Qualifications, Reference Checklist for FSMC's personnel, Management Company Experience, Annual Report, Certification Regarding Debarment, Drug-Free Workplace Policy, Non-Collusion Affidavit, Certificate of Independent Price Determination, Disclosure Form to Report Lobbying, Sex Offender Registry Check, Unallowable SFA/FSMC Contract Provisions.
Cost and Financial Proposal, Plan to ensure highest food quality, Plan to continuously increase student participation, Plan for Program Expansion and Community Engagement, Plan for annual growth of student meal participation, Plan for engaging teachers, staff and others, Plan for engaging students, Personnel Management and Professional Development Plan, Innovation, Year-round Promotion and Marketing, Plan for exceeding Food Safety operations and inspection scores, Other priorities established by the BOE or SFA.
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Summary
This document is a Request for Proposal (RFP) and subsequent Contract for a Food Service Management Company (FSMC) to operate the nonprofit School Nutrition Program(s) for Chapel Hill-Carrboro City Schools Board of Education.
The RFP outlines the terms and conditions for procurement and the subsequent contract, including requirements for proposals, evaluation criteria, and contract award procedures.
EVALUATION CRITERIA
13- Cost and Financial Proposal
- Plan to ensure highest food quality
- Plan to continuously increase student participation
- Plan for Program Expansion and Community Engagement
- Plan for annual growth of student meal participation
- Plan for engaging teachers
- Staff and others
- Plan for engaging students
- Personnel Management and Professional Development Plan
- Innovation
- Year-round Promotion and Marketing
- Plan for exceeding Food Safety operations and inspection scores
- Other priorities established by the BOE or SFA
REQUIRED DELIVERABLES
21- Letter of Intent
- Calculation of Management Fee
- Maximum Allowable Cost of Contract
- Potential Contractor Certification and Surety Bond
- Twenty-one (21) Day Cycle Menu
- Written Plan to address Specific Goals
- Detailed Plan for Crediting/Reporting USDA Foods
- Detailed Marketing Plan
- Detailed Professional Development and Training Plan
- FSMC Guaranty
- FSMC Proposed Employees and Qualifications
- Reference Checklist for FSMC's personnel
- Management Company Experience
- Annual Report
- Certification Regarding Debarment
- Drug-Free Workplace Policy
- Non-Collusion Affidavit
- Certificate of Independent Price Determination
- Disclosure Form to Report Lobbying
- Sex Offender Registry Check
- Unallowable SFA/FSMC Contract Provisions
REQUIRED ATTACHMENTS
Attachments A-U
- Submit to
- Chapel Hill-Carrboro City Schools, 750 S. Merritt Mill Rd., Chapel Hill, NC 27516
- Duration
- 12 months
- Scope location
- Chapel Hill, North Carolina
- Reported agency
- Chapel Hill-Carrboro City Schools
Questions about this RFP
How do I respond to this RFP from Chapel Hill-Carrboro Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chapel Hill-Carrboro City Schools, 750 S. Merritt Mill Rd., Chapel Hill, NC 27516. For questions, contact Andre' Stewart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chapel Hill-Carrboro Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andre' Stewart at 919-967-8211 ext 28231. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Intent, Calculation of Management Fee, Maximum Allowable Cost of Contract, Potential Contractor Certification and Surety Bond, Twenty-one (21) Day Cycle Menu, Written Plan to address Specific Goals, Detailed Plan for Crediting/Reporting USDA Foods, Detailed Marketing Plan, Detailed Profess. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and Financial Proposal, Plan to ensure highest food quality, Plan to continuously increase student participation, Plan for Program Expansion and Community Engagement, Plan for annual growth of st..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chapel Hill-Carrboro Schools?
All active and historical solicitations from Chapel Hill-Carrboro Schools are tracked and searchable. As a school agency, Chapel Hill-Carrboro Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachments A-U. Review the full document from Chapel Hill-Carrboro Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chapel Hill, North Carolina. Review the full solicitation for detailed scope requirements.