Central Ohio Transit Authority Information Technology Asset Disposition Services RFP-043
Central Ohio Transit AuthorityPublic Authority · Columbus, OH- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Jul 20, 2026
- Contract term
- 3 years
- Primary contact
- Thomas Welch
- (614) 743-9354
The 30-second brief
Central Ohio Transit Authority requests proposals for Information Technology Asset Disposition (ITAD), electronic waste recycling, and secure data destruction services for IT infrastructure equipment and electronic devices. The scope covers secure collection, transportation, processing, recycling, and destruction of data-bearing devices in accordance with NIST SP 800-88 Rev. 1, including physical shredding, degaussing, and chain-of-custody documentation. Services are required across COTA facilities in Columbus, Ohio, under a 3-year contract term with Time & Materials (T&M) pricing. Submission deadline is August 21, 2026, with questions due by August 7, 2026. Evaluation criteria emphasize qualifications, past experience, technical approach, and cost.
Standard pickup, Transportation, And handling of IT assets from COTA facilities; Expedited / emergency pickup and transportation of IT assets; On-site labor for packing, Palletizing, Sorting, Loading, Inventory verification, Or related ITAD support; Chain-of-custody inventory processing and asset reporting; Data sanitization / wiping for desktops, Laptops, Tablets, Servers, And other data-bearing equipment; Physical destruction of hard drives, Solid-state drives, Tapes, And other removable storage media; Electronic waste recycling and environmentally compliant processing for non-resalable equipment; Total Project Cost
Qualifications, experience, and roles of key personnel assigned to COTA’s project (10%), Past experience with government organizations, transit agencies, and applicable programs (5%), Design, development, and implementation of service (15%), Overall strategic approach and methodology of service (15%), Understanding of COTA’s business plan and vision (15%), Describe the organization’s project management approach (10%), Describe the organization’s cybersecurity and data protection approach (10%), Cost (20%)
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Summary
Central Ohio Transit Authority requests proposals for Information Technology Asset Disposition (ITAD), electronic waste recycling, and secure data destruction services for IT infrastructure equipment and electronic devices.
The scope covers secure collection, transportation, processing, recycling, and destruction of data-bearing devices in accordance with NIST SP 800-88 Rev. 1, including physical shredding, degaussing, and chain-of-custody documentation. Services are required across COTA facilities in Columbus, Ohio, under a 3-year contract term with Time & Materials (T&M) pricing. Submission deadline is August 21, 2026, with questions due by August 7, 2026. Evaluation criteria emphasize qualifications, past experience, technical approach, and cost.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Standard pickup, Transportation, And handling of IT assets from COTA facilities
- Expedited / emergency pickup and transportation of IT assets
- On-site labor for packing, Palletizing, Sorting, Loading, Inventory verification, Or related ITAD support
- Chain-of-custody inventory processing and asset reporting
- Data sanitization / wiping for desktops, Laptops, Tablets, Servers, And other data-bearing equipment
- Physical destruction of hard drives, Solid-state drives, Tapes, And other removable storage media
- Electronic waste recycling and environmentally compliant processing for non-resalable equipment
- Total Project Cost
REQUIRED ATTACHMENTS
7- Form W-9
- Affidavit Regarding Delinquent Taxes
- Affidavit Regarding Government-Wide Debarment and Suspension
- Affidavit Regarding Non-Collusion
- Affidavit Regarding Restrictions on Lobbying
- COTA Vendor Cybersecurity Questionnaire Completion & Upload Requirement
- Subcontractor Disclosure
- Submit to
- https://procurement.opengov.com/portal/cota/projects/277810/document?projectId=2026-RFP-043
- Scope location
- Columbus, OH
Questions about this RFP
How do I respond to this RFP from Central Ohio Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cota/projects/277810/document?projectId=2026-RFP-043. For questions, contact Thomas Welch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Central Ohio Transit Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Thomas Welch at (614) 743-9354. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard pickup, Transportation, And handling of IT assets from COTA facilities; Expedited / emergency pickup and transportation of IT assets; On-site labor for packing, Palletizing, Sorting, Loading, Inventory verification, Or related ITAD support; Chain-of-custody inventory processing and asset re. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, and roles of key personnel assigned to COTA’s project (10%), Past experience with government organizations, transit agencies, and applicable programs (5%), Design, developm..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Central Ohio Transit Authority?
All active and historical solicitations from Central Ohio Transit Authority are tracked and searchable. As a public authority agency, Central Ohio Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form W-9, Affidavit Regarding Delinquent Taxes, Affidavit Regarding Government-Wide Debarment and Suspension, Affidavit Regarding Non-Collusion, Affidavit Regarding Restrictions on Lobbying, COTA Vend. Review the full document from Central Ohio Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, OH. Review the full solicitation for detailed scope requirements.