Central Montcalm Public Schools - Lease-to-Own Procurement & Maintenance of Copy Machines and Printers - 2026
Central Montcalm Public SchoolsSchool · Stanton, MI- Due
- Dec 3, 2026
- 19 days left
- Posted
- Nov 4, 2026
- Contract term
- 5 years
- Primary contact
- Harvey Shick
The 30-second brief
Central Montcalm Public Schools seeks competitive proposals for a capital lease-to-own procurement and maintenance program for multi-function copy machines and printers across district facilities in Stanton, Michigan. The project involves high-volume, medium-volume, and desktop multi-function printers (MFPs) featuring secure print release, touchscreens, auto-duplexing, and network scan-to-cloud capabilities, along with Managed Print Services (MPS) covering toner, parts, labor, maintenance, repairs, and proactive monitoring. Vendors must provide pricing schedules for 48-month and 60-month terms with a preferred $1.00 buyout option, co-terminous billing, delivery, setup, user/admin training, FERPA-compliant security requirements, hard drive sanitization, and legacy device removal. Proposals are due by December 3, 2026, at 12:00 pm, and must include at least 3 references submitted in hard copy to Harvey Shick, Chief of Operations. Evaluation criteria emphasize Total Cost of Ownership (TCO) and lease terms (30%), technical and security capabilities (25%), maintenance and SLA commitments (25%), vendor experience and financial stability (15%), and energy usage and environmental waste (5%).
Total Cost of Ownership (TCO) & Lease Terms (30%), Technical & Security Capabilities (25%), Maintenance & SLA Commitments (25%), Vendor Experience & Financial Stability (15%), Energy Usage and Environmental waste (5%)
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Summary
Central Montcalm Public Schools seeks competitive proposals for a capital lease-to-own procurement and maintenance program for multi-function copy machines and printers across district facilities in Stanton, Michigan.
The project involves high-volume, medium-volume, and desktop multi-function printers (MFPs) featuring secure print release, touchscreens, auto-duplexing, and network scan-to-cloud capabilities, along with Managed Print Services (MPS) covering toner, parts, labor, maintenance, repairs, and proactive monitoring. Vendors must provide pricing schedules for 48-month and 60-month terms with a preferred $1.00 buyout option, co-terminous billing, delivery, setup, user/admin training, FERPA-compliant security requirements, hard drive sanitization, and legacy device removal. Proposals are due by December 3, 2026, at 12:00 pm, and must include at least 3 references submitted in hard copy to Harvey Shick, Chief of Operations. Evaluation criteria emphasize Total Cost of Ownership (TCO) and lease terms (30%), technical and security capabilities (25%), maintenance and SLA commitments (25%), vendor experience and financial stability (15%), and energy usage and environmental waste (5%).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
3 references
- Submit to
- Central Montcalm Public School, 1480 S Sheridan Rd, Stanton, MI 48888, Attn: Harvey Shick
- Duration
- 60 months
- Scope location
- Stanton, MI
Questions about this RFP
How do I respond to this RFP from Central Montcalm Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Central Montcalm Public School, 1480 S Sheridan Rd, Stanton, MI 48888, Attn: Harvey Shick. For questions, contact Harvey Shick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Central Montcalm Public Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Harvey Shick. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost of Ownership (TCO) & Lease Terms (30%), Technical & Security Capabilities (25%), Maintenance & SLA Commitments (25%), Vendor Experience & Financial Stability (15%), Energy Usage and Environ..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Central Montcalm Public Schools?
All active and historical solicitations from Central Montcalm Public Schools are tracked and searchable. As a school agency, Central Montcalm Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 3 references. Review the full document from Central Montcalm Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stanton, MI. Review the full solicitation for detailed scope requirements.
