Capital Region BOCES Data Imaging and Secure Document Destruction Services RFQ 2026-2027
Albany-Schoharie-Schenectady-Saratoga BocesSpecial District · Albany, NY- Due
- Jul 1, 2026
- Deadline passed
- Posted
- Jun 5, 2026
- Contract term
- 1 year
- Primary contact
- Ethan Durham
- (518) 694-0255 ext 255
The 30-second brief
Capital Region BOCES is requesting quotes for data imaging and secure document destruction services for the 2026-2027 term. Services include scanning paper records, microfilm conversion, and pick-up/delivery across multiple NY counties.
TIFF images, PDF files, PDF-A files, USB drives, FTP file transfers, Document shredding
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Summary
Capital Region BOCES is requesting quotes for data imaging and secure document destruction services for the 2026-2027 term. Services include scanning paper records, microfilm conversion, and pick-up/delivery across multiple NY counties.
REQUIRED DELIVERABLES
6- TIFF images
- PDF files
- PDF-A files
- USB drives
- FTP file transfers
- Document shredding
REQUIRED ATTACHMENTS
Price Quotation Form, Document shredding pricing
- Scope location
- Albany, NY
- Reported agency
- Capital Region BOCES
Questions about this QUOTE
How do I respond to this Quote from Albany-Schoharie-Schenectady-Saratoga Boces?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Ethan Durham.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Albany-Schoharie-Schenectady-Saratoga Boces in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ethan Durham at (518) 694-0255 ext 255. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: TIFF images, PDF files, PDF-A files, USB drives, FTP file transfers, Document shredding. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Albany-Schoharie-Schenectady-Saratoga Boces?
All active and historical solicitations from Albany-Schoharie-Schenectady-Saratoga Boces are tracked and searchable. As a special district agency, Albany-Schoharie-Schenectady-Saratoga Boces regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Quotation Form, Document shredding pricing. Review the full document from Albany-Schoharie-Schenectady-Saratoga Boces for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.