Buffalo Public Schools - Fire Sprinkler/Pump Inspection and Repair - BID 27-0627E4-049 (2026)
Buffalo City School DistrictSchool · Buffalo, NY- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 1 year
- Primary contact
- Yvette Gordon
The 30-second brief
Buffalo Public Schools is requesting proposals for routine, non-routine, and emergency inspection, testing, maintenance, and repair services for fire protection systems districtwide. The scope includes quarterly, semi-annual, annual, 5-year, and 10-year inspections, tests, and maintenance of fire pumps, sprinklers, standpipes, and FM-200 chemical suppression systems per NFPA standards and manufacturer recommendations. Repairs will be performed on an as-needed basis on a Time & Material basis. The submission deadline is September 25, 2026 at 12:00 PM via the BPS Bonfire portal. The initial contract term is October 21, 2026 through June 30, 2027, with four additional one-year extension options. Basis of award is lowest price, and insurance is required with NYS DOL Prevailing Wage reference PRC# 2026025667.
Lowest Price
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Summary
Buffalo Public Schools is requesting proposals for routine, non-routine, and emergency inspection, testing, maintenance, and repair services for fire protection systems districtwide.
The scope includes quarterly, semi-annual, annual, 5-year, and 10-year inspections, tests, and maintenance of fire pumps, sprinklers, standpipes, and FM-200 chemical suppression systems per NFPA standards and manufacturer recommendations. Repairs will be performed on an as-needed basis on a Time & Material basis. The submission deadline is September 25, 2026 at 12:00 PM via the BPS Bonfire portal. The initial contract term is October 21, 2026 through June 30, 2027, with four additional one-year extension options. Basis of award is lowest price, and insurance is required with NYS DOL Prevailing Wage reference PRC# 2026025667.
EVALUATION CRITERIA
Lowest Price
REQUIRED ATTACHMENTS
14- Offering Questionnaire
- Current W-9
- Current Certificate of Liability Insurance
- Equal Employment Opportunity Employee Information Report
- Non-Collusive Bidding Certification
- Client references
- Cost proposal
- Vendor Information Form
- Disclosure Narrative
- Debarment Narrative
- Certifications such as MBE/WBE/SDVOB
- Policy 5414 Compliance Narrative
- Subcontractor Documentation
- Anti-Lobbying Narrative
- Submit to
- https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities
- Duration
- 8 months
- Scope location
- Buffalo, NY
- Reported agency
- Buffalo Public Schools
Questions about this BID
How do I respond to this Bid from Buffalo City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities. For questions, contact Yvette Gordon.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Buffalo City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Yvette Gordon. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buffalo City School District?
All active and historical solicitations from Buffalo City School District are tracked and searchable. As a school agency, Buffalo City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offering Questionnaire, Current W-9, Current Certificate of Liability Insurance, Equal Employment Opportunity Employee Information Report, Non-Collusive Bidding Certification, client references, Cost. Review the full document from Buffalo City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.