Bud Werner Memorial Library Strategic Planning Facilitation RFP 2026
East Routt County Library DistrictLibrary District · Steamboat Springs, CO- Due
- Feb 26, 2026
- Deadline passed
- Primary contact
- Alysa Selby
- (970) 367-4929
The 30-second brief
Bud Werner Memorial Library (BWML) in Steamboat Springs, Colorado, is seeking an experienced facilitator to guide the final phase of a strategic planning process for the next five years. The facilitator will design and lead structured planning sessions with a seven-member board and eight-member leadership team, interpret internal studies and community feedback (Community Listening Project), facilitate consensus-building, and assist in drafting a focused, actionable strategic plan. The library serves over 19,000 residents of Routt County. The project requires availability for specific meeting dates in February and March 2026. Proposals should be directed to Executive Director Alysa Selby.
Structured planning sessions, Interpretation of internal study and community feedback, Consensus-building conversations, Focused actionable strategic plan document
Experience working with libraries or nonprofits, ability to synthesize diverse stakeholder input, ability to engage small teams effectively, ability to deliver a practical forward-looking plan
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Summary
Bud Werner Memorial Library (BWML) in Steamboat Springs, Colorado, is seeking an experienced facilitator to guide the final phase of a strategic planning process for the next five years.
The facilitator will design and lead structured planning sessions with a seven-member board and eight-member leadership team, interpret internal studies and community feedback (Community Listening Project), facilitate consensus-building, and assist in drafting a focused, actionable strategic plan. The library serves over 19,000 residents of Routt County. The project requires availability for specific meeting dates in February and March 2026. Proposals should be directed to Executive Director Alysa Selby.
EVALUATION CRITERIA
4- Experience working with libraries or nonprofits
- Ability to synthesize diverse stakeholder input
- Ability to engage small teams effectively
- Ability to deliver a practical forward-looking plan
REQUIRED DELIVERABLES
4- Structured planning sessions
- Interpretation of internal study and community feedback
- Consensus-building conversations
- Focused actionable strategic plan document
- Scope location
- Steamboat Springs, CO
- Reported agency
- Bud Werner Memorial Library
Questions about this RFP
How do I respond to this RFP from East Routt County Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Alysa Selby.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Routt County Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alysa Selby at (970) 367-4929. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Structured planning sessions, Interpretation of internal study and community feedback, Consensus-building conversations, Focused actionable strategic plan document. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience working with libraries or nonprofits, ability to synthesize diverse stakeholder input, ability to engage small teams effectively, ability to deliver a practical forward-looking plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Routt County Library District?
All active and historical solicitations from East Routt County Library District are tracked and searchable. As a library district agency, East Routt County Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from East Routt County Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Steamboat Springs, CO. Review the full solicitation for detailed scope requirements.