Bryan Independent School District On-Call Refrigeration Services RFP 27-004
Bryan Independent School DistrictSchool · Bryan, TX- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 19, 2026
- Contract term
- 1 year
- Primary contact
- Melissa Martin
- (979) 209-1048
The 30-second brief
Bryan Independent School District is soliciting sealed proposals for an on-call contractor on an as-needed basis to provide refrigeration services throughout the District, including services for equipment under School Nutrition Services and CTE Departments. Covered equipment includes walk-in refrigerators, walk-in coolers, stand-along refrigerators, pass-thru freezers, pass-thru refrigerators, refrigerated ice machines, milk coolers, stand-alone freezers, ice cream freezers, ice dispensers, floral coolers, and culinary arts equipment. The initial contract term runs from October 6, 2026, to June 30, 2027, with three optional one-year renewal terms. Proposals are due by October 19, 2026, at 1:00 PM CT, with a question deadline of October 12, 2026. Evaluation criteria include Lowest Evaluated Price (40%), Quality of Goods and Services (25%), Vendor Experience (20%), and Experience Doing Business with Other School Districts (15%).
Repair During Business Hours, Repair After Business Hours, Repair During Weekend Hours, Repair During Holidays, Preventative Maintenance: De-Energize Power System and Lock Out Device, Inspect Door Gaskets, Check Compressors for Starter Control and Operation, Clean Coils, Evaporator, And Condenser, Check Drain Lines, Door Heaters, Refrigerant Pressure, And Compressor Oil Level, Check Operation of Low and High Pressure Cut Out Switches, Inspect Defrost System, Preventative Maintenance Contract on Cooling Equipment (Walk-In Cooler/Freezer, Single/Double Door Cabinets, Ice Machines)
Lowest Evaluated Price - 40%, Quality of Good and Services - 25%, Vendor's Experience doing this type of Work - 20%, Experience Doing Business with Other School Districts - 15%
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Summary
Bryan Independent School District is soliciting sealed proposals for an on-call contractor on an as-needed basis to provide refrigeration services throughout the District, including services for equipment under School Nutrition Services and CTE Departments.
Covered equipment includes walk-in refrigerators, walk-in coolers, stand-along refrigerators, pass-thru freezers, pass-thru refrigerators, refrigerated ice machines, milk coolers, stand-alone freezers, ice cream freezers, ice dispensers, floral coolers, and culinary arts equipment. The initial contract term runs from October 6, 2026, to June 30, 2027, with three optional one-year renewal terms. Proposals are due by October 19, 2026, at 1:00 PM CT, with a question deadline of October 12, 2026. Evaluation criteria include Lowest Evaluated Price (40%), Quality of Goods and Services (25%), Vendor Experience (20%), and Experience Doing Business with Other School Districts (15%).
EVALUATION CRITERIA
Lowest Evaluated Price - 40%, Quality of Good and Services - 25%, Vendor's Experience doing this type of Work - 20%, Experience Doing Business with Other School Districts - 15%
REQUIRED DELIVERABLES
Repair During Business Hours, Repair After Business Hours, Repair During Weekend Hours, Repair During Holidays, Preventative Maintenance: De-Energize Power System and Lock Out Device, Inspect Door Gaskets, Check Compressors for Starter Control and Operation, Clean Coils, Evaporator, And Condenser, Check Drain Lines, Door Heaters, Refrigerant Pressure, And Compressor Oil Level, Check Operation of Low and High Pressure Cut Out Switches, Inspect Defrost System, Preventative Maintenance Contract on Cooling Equipment (Walk-In Cooler/Freezer, Single/Double Door Cabinets, Ice Machines)
REQUIRED ATTACHMENTS
3- Vendor Packet
- Certificate of Liability
- Form 1295
- Submit to
- 801 South Ennis, Bryan, TX 77802 | [email protected]
- Duration
- 48 months
- Scope location
- Bryan, TX
Questions about this RFP
How do I respond to this RFP from Bryan Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 801 South Ennis, Bryan, TX 77802 | [email protected]. For questions, contact Melissa Martin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bryan Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Martin at (979) 209-1048. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Repair During Business Hours, Repair After Business Hours, Repair During Weekend Hours, Repair During Holidays, Preventative Maintenance: De-Energize Power System and Lock Out Device, Inspect Door Gaskets, Check Compressors for Starter Control and Operation, Clean Coils, Evaporator, And Condenser, C. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Evaluated Price - 40%, Quality of Good and Services - 25%, Vendor's Experience doing this type of Work - 20%, Experience Doing Business with Other School Districts - 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bryan Independent School District?
All active and historical solicitations from Bryan Independent School District are tracked and searchable. As a school agency, Bryan Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Packet, Certificate of Liability, Form 1295. Review the full document from Bryan Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bryan, TX. Review the full solicitation for detailed scope requirements.