Borough of Elmwood Park - Creating and Maintaining Digital Profiles for Vietnam War Memorial Project - 2026
Borough of Elmwood ParkCity · Elmwood Park, NJ- Due
- Sep 22, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 2 years
- Primary contact
- Shanee Morris
The 30-second brief
The Borough of Elmwood Park is soliciting proposals for creating and maintaining digital profiles for the Vietnam War Memorial Project, including setup for 110 QR-linked digital memorial profiles, secure hosting, platform monitoring, and donation portal integration. The initial contract term is two years, commencing September 25, 2026, through September 30, 2028. Proposals must be received by 11:00 a.m. on September 22, 2026, submitted via email to [email protected]. Proposers must meet New Jersey licensing requirements, provide a minimum of three references, and submit required disclosure forms and a New Jersey Business Registration Certificate.
Creation and setup of 110 QR-linked digital memorial profiles, Hosting and ongoing maintenance of all memorial profiles, Development of individual veteran memorial pages, Integration of client provided biographies and life histories, Upload and organization of photographs and media content, Inclusion of military service records and veteran-related information, Integration of videos and additional memorial materials, Generation of unique QR codes for each veteran profile, Creation of unique profile URLs for public access, Delivery of a QR Code to URL mapping sheet, Quality assurance testing and QR scan verification prior to launch, Public activation and publishing of approved profiles, Donation portal integration with the Client's designated digital payment(s), Secure hosting, Platform monitoring, And maintenance throughout the service term, Digital profile creation and set up, Biography content integration, Secure data storage and content preservation, Software updates and system enhancements, Technical support and customer assistance, Opening access to the digital memorial profile, Protection and preservation of legacy content, Reliable access for family, Friends, And visitors throughout the term of the contract, Professional management of the digital memorial platform
Scope and quality of services offered, relevant experience and qualifications, demonstrated experience working with digital maintenance of projects
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Summary
The Borough of Elmwood Park is soliciting proposals for creating and maintaining digital profiles for the Vietnam War Memorial Project, including setup for 110 QR-linked digital memorial profiles, secure hosting, platform monitoring, and donation portal integration.
The initial contract term is two years, commencing September 25, 2026, through September 30, 2028. Proposals must be received by 11:00 a.m. on September 22, 2026, submitted via email to [email protected]. Proposers must meet New Jersey licensing requirements, provide a minimum of three references, and submit required disclosure forms and a New Jersey Business Registration Certificate.
EVALUATION CRITERIA
3- Scope and quality of services offered
- Relevant experience and qualifications
- Demonstrated experience working with digital maintenance of projects
REQUIRED DELIVERABLES
27- Creation and setup of 110 QR-linked digital memorial profiles
- Hosting and ongoing maintenance of all memorial profiles
- Development of individual veteran memorial pages
- Integration of client provided biographies and life histories
- Upload and organization of photographs and media content
- Inclusion of military service records and veteran-related information
- Integration of videos and additional memorial materials
- Generation of unique QR codes for each veteran profile
- Creation of unique profile URLs for public access
- Delivery of a QR Code to URL mapping sheet
- Quality assurance testing and QR scan verification prior to launch
- Public activation and publishing of approved profiles
- Donation portal integration with the Client's designated digital payment(s)
- Secure hosting
- Platform monitoring
- Maintenance throughout the service term
- Digital profile creation and set up
- Biography content integration
- Secure data storage and content preservation
- Software updates and system enhancements
- Technical support and customer assistance
- Opening access to the digital memorial profile
- Protection and preservation of legacy content
- Reliable access for family
- Friends
- Visitors throughout the term of the contract
- Professional management of the digital memorial platform
REQUIRED ATTACHMENTS
8- Disclosure Statement
- Non-Collusion Affidavit
- Affirmative Action Compliance Notice
- Owner's Disclosure Statement
- Hold Harmless Agreement
- Americans with Disabilities Act of 1990 Language
- Vendor's Information
- New Jersey Business Registration Certificate
- Submit to
- [email protected]
- Scope location
- Elmwood Park, NJ
Questions about this RFP
How do I respond to this RFP from Borough of Elmwood Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Shanee Morris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Borough of Elmwood Park in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shanee Morris. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Creation and setup of 110 QR-linked digital memorial profiles, Hosting and ongoing maintenance of all memorial profiles, Development of individual veteran memorial pages, Integration of client provided biographies and life histories, Upload and organization of photographs and media content, Inclusio. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Scope and quality of services offered, relevant experience and qualifications, demonstrated experience working with digital maintenance of projects" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of Elmwood Park?
All active and historical solicitations from Borough of Elmwood Park are tracked and searchable. As a city agency, Borough of Elmwood Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Disclosure Statement, Non-Collusion Affidavit, Affirmative Action Compliance Notice, Owner's Disclosure Statement, Hold Harmless Agreement, Americans with Disabilities Act of 1990 Language, Vendor's I. Review the full document from Borough of Elmwood Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elmwood Park, NJ. Review the full solicitation for detailed scope requirements.