Borough of Elmwood Park Information Technology Professional Consultant RFP 2026
Borough of Elmwood ParkCity · Elmwood Park, NJ- Due
- Dec 9, 2025
- Deadline passed
- Posted
- Nov 17, 2025
- Contract term
- 1 year
The 30-second brief
The Borough of Elmwood Park is soliciting proposals for an Information Technology Professional Consultant for the 2026 calendar year. The scope of work includes pro-active system maintenance for network devices, 24/7 phone and remote support, emergency on-site response within two hours, and management of Microsoft systems, firewalls, and anti-virus software. The consultant will also support Police Department proprietary applications such as CAD/RMS, MDT, NCIC, and CJIS. Minimum qualifications include MCSE and CCNA/CCDA certifications, plus experience with Cisco equipment and municipal finance software like MUNIDEX and Edmund. Proposals are due by December 9, 2025, at 11:00 AM at the Municipal Clerks Office. Evaluation will be based on technical, management, and cost criteria, including affirmative action compliance and professional liability insurance of at least $1,000,000.
Monthly status reports, Hardware/software inventory, License documentation, System file backups, Documented information system processes
Qualifications, merit, cost competitiveness, references, experience with Borough issues, technical criteria, management criteria, cost criteria
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Summary
The Borough of Elmwood Park is soliciting proposals for an Information Technology Professional Consultant for the 2026 calendar year.
The scope of work includes pro-active system maintenance for network devices, 24/7 phone and remote support, emergency on-site response within two hours, and management of Microsoft systems, firewalls, and anti-virus software. The consultant will also support Police Department proprietary applications such as CAD/RMS, MDT, NCIC, and CJIS. Minimum qualifications include MCSE and CCNA/CCDA certifications, plus experience with Cisco equipment and municipal finance software like MUNIDEX and Edmund. Proposals are due by December 9, 2025, at 11:00 AM at the Municipal Clerks Office. Evaluation will be based on technical, management, and cost criteria, including affirmative action compliance and professional liability insurance of at least $1,000,000.
EVALUATION CRITERIA
8- Qualifications
- Merit
- Cost competitiveness
- References
- Experience with Borough issues
- Technical criteria
- Management criteria
- Cost criteria
REQUIRED DELIVERABLES
5- Monthly status reports
- Hardware/software inventory
- License documentation
- System file backups
- Documented information system processes
REQUIRED ATTACHMENTS
9- Executed Disclosure Statement
- Non-Collusion Affidavit
- Affirmative Action Compliance Notice
- Owner's Disclosure Statement
- Hold Harmless Agreement
- Americans with Disabilities Act Language
- Vendor's Information
- New Jersey Business Registration Certificate
- Responses to Section III Part B 1 through 15
REQUIRED STAFFING
Information Technology Professional Consultant
- Submit to
- Municipal Clerks Office, Borough of Elmwood Park, Elmwood Park, NJ 07407
- Scope location
- Elmwood Park, NJ
Questions about this RFP
How do I respond to this RFP from Borough of Elmwood Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Municipal Clerks Office, Borough of Elmwood Park, Elmwood Park, NJ 07407.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Borough of Elmwood Park in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Information Technology Professional Consultant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly status reports, Hardware/software inventory, License documentation, System file backups, Documented information system processes. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, merit, cost competitiveness, references, experience with Borough issues, technical criteria, management criteria, cost criteria" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of Elmwood Park?
All active and historical solicitations from Borough of Elmwood Park are tracked and searchable. As a city agency, Borough of Elmwood Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executed Disclosure Statement, Non-Collusion Affidavit, Affirmative Action Compliance Notice, Owner's Disclosure Statement, Hold Harmless Agreement, Americans with Disabilities Act Language, Vendor's. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Borough of Elmwood Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elmwood Park, NJ. Review the full solicitation for detailed scope requirements.