Borough of Closter Shade Tree Commission 2025 Fall Tree Planting Request for Quote
Borough of ClosterCity · Closter, NJ- Due
- Nov 13, 2025
- Deadline passed
- Posted
- Oct 29, 2025
- Contract term
- 1 year
- Primary contact
- Leslie Weatherly
The 30-second brief
The Borough of Closter Shade Tree Commission is requesting quotes for the 2025 Fall Tree Planting project involving 50 trees. The scope includes sourcing, handling, and planting various species such as Black Gum, Tree Lilac, Yoshino Cherry, Okame Cherry, Eastern Redbud, Green Vase Zelkova, American Elm, White Oak, Silver Linden, Hackberry, Shadblow, Red Maple, and Kousa Dogwood. Work is divided into two phases: Phase I (Dec 1-15, 2025) and Phase II (Mar 1-Apr 30, 2026). Specifications require 2-2.5 inch caliper balled and burlapped trees, utility mark-outs, specific mulching (3-inch layer), deer guards, and a one-year warranty. Quotes must be received by November 13, 2025.
NJ Business Registration Certificate, Signed and dated W-9, Certificate of Insurance, Signed Hold Harmless Agreement, Completed price sheet
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Summary
The Borough of Closter Shade Tree Commission is requesting quotes for the 2025 Fall Tree Planting project involving 50 trees.
The scope includes sourcing, handling, and planting various species such as Black Gum, Tree Lilac, Yoshino Cherry, Okame Cherry, Eastern Redbud, Green Vase Zelkova, American Elm, White Oak, Silver Linden, Hackberry, Shadblow, Red Maple, and Kousa Dogwood. Work is divided into two phases: Phase I (Dec 1-15, 2025) and Phase II (Mar 1-Apr 30, 2026). Specifications require 2-2.5 inch caliper balled and burlapped trees, utility mark-outs, specific mulching (3-inch layer), deer guards, and a one-year warranty. Quotes must be received by November 13, 2025.
REQUIRED DELIVERABLES
5- NJ Business Registration Certificate
- Signed and dated W-9
- Certificate of Insurance
- Signed Hold Harmless Agreement
- Completed price sheet
REQUIRED ATTACHMENTS
4- NJBRC
- W-9
- Certificate of Insurance
- Hold Harmless Agreement
- Submit to
- 295 Closter Dock Rd, Closter, NJ 07624 or [email protected]
- Duration
- 6 months
- Scope location
- Closter, NJ
- Reported agency
- Borough of Closter Shade Tree Commission
Questions about this QUOTE
How do I respond to this Quote from Borough of Closter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 295 Closter Dock Rd, Closter, NJ 07624 or [email protected]. For questions, contact Leslie Weatherly.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Borough of Closter in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leslie Weatherly. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: NJ Business Registration Certificate, Signed and dated W-9, Certificate of Insurance, Signed Hold Harmless Agreement, Completed price sheet. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Borough of Closter?
All active and historical solicitations from Borough of Closter are tracked and searchable. As a city agency, Borough of Closter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: NJBRC, W-9, Certificate of Insurance, Hold Harmless Agreement. Review the full document from Borough of Closter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Closter, NJ. Review the full solicitation for detailed scope requirements.