Board of Education of Worcester County - LED Lighting Retrofit RFP - 2026
Worcester County Public SchoolsSchool · Newark, MD- Due
- Nov 9, 2026
- 5 days left
- Primary contact
- Sam Slacum
- (410) 632-5007
The 30-second brief
The Board of Education of Worcester County Public Schools requests proposals for LED lighting retrofits, including removal and disposal of existing fixtures and installation of new interior and exterior LED lighting equipment, lamps, drivers, controls, and accessories across four facilities: Stephen Decatur Middle School, Berlin Intermediate School, Worcester Technical High School, and the Worcester County Board of Education office. The project features energy-efficient LED upgrades, ENERGY STAR certified or DLC listed equipment, and an optimized networked lighting control system using Bluetooth Mesh technology. Proposals are due by 2:00 p.m. local time on Monday, November 9, 2026, with a non-mandatory pre-proposal meeting scheduled for Thursday, October 29, 2026, at 10:00 a.m. at the Worcester County Board of Education in Newark, Maryland. Required deliverables include a minimum two-year labor warranty, a minimum seven-year material warranty, completed contractor qualification questionnaire, proposal form, and non-collusion affidavit. All work must be completed on or before August 1, 2027.
Lowest responsive and responsible proposal, proposer qualifications, best interests of WCPS
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Summary
The Board of Education of Worcester County Public Schools requests proposals for LED lighting retrofits, including removal and disposal of existing fixtures and installation of new interior and exterior LED lighting equipment, lamps, drivers, controls, and accessories across four facilities: Stephen Decatur Middle School, Berlin Intermediate School, Worcester Technical High School, and the Worcester County Board of Education office.
The project features energy-efficient LED upgrades, ENERGY STAR certified or DLC listed equipment, and an optimized networked lighting control system using Bluetooth Mesh technology. Proposals are due by 2:00 p.m. local time on Monday, November 9, 2026, with a non-mandatory pre-proposal meeting scheduled for Thursday, October 29, 2026, at 10:00 a.m. at the Worcester County Board of Education in Newark, Maryland. Required deliverables include a minimum two-year labor warranty, a minimum seven-year material warranty, completed contractor qualification questionnaire, proposal form, and non-collusion affidavit. All work must be completed on or before August 1, 2027.
EVALUATION CRITERIA
3- Lowest responsive and responsible proposal
- Proposer qualifications
- Best interests of WCPS
REQUIRED ATTACHMENTS
3- Proposal Form
- Non-Collusion Affidavit
- Contractor Qualification Questionnaire
- Submit to
- [email protected] or Worcester County Board of Education, 6270 Worcester Highway, Newark, Maryland 21841
- Scope location
- Newark, MD
- Reported agency
- Board of Education of Worcester County
Questions about this RFP
How do I respond to this RFP from Worcester County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Worcester County Board of Education, 6270 Worcester Highway, Newark, Maryland 21841. For questions, contact Sam Slacum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Worcester County Public Schools in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Slacum at (410) 632-5007. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible proposal, proposer qualifications, best interests of WCPS" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Worcester County Public Schools?
All active and historical solicitations from Worcester County Public Schools are tracked and searchable. As a school agency, Worcester County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Non-Collusion Affidavit, Contractor Qualification Questionnaire. Review the full document from Worcester County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newark, MD. Review the full solicitation for detailed scope requirements.