Blackwater Community School Custodial Services RFP 26-27-01CS
Akimel O'Otham Pee Posh (3-5)School · Coolidge, AZ- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 20, 2026
- Contract term
- 3 years
- Primary contact
- Brian Cooper
- (520) 215-5859
The 30-second brief
Blackwater Community School / Akimel O'Otham Pee Posh Charter Inc. is requesting proposals for custodial services under RFP 26-27-01CS. The scope of work includes daily cleaning, vacuuming, mopping, trash removal, and sanitizing of all buildings, bathrooms, and cafeteria areas, as well as playground maintenance and security tasks like locking gates and arming alarms. The estimated service area includes 25,587 sq ft of carpet, 62,713 sq ft of laminate tile, and 1,700 sq ft of wood flooring. The contract is for an initial one-year term starting July 1, 2026, with potential annual renewals for up to three additional years. Proposals must be submitted in a sealed envelope by June 3, 2026, at 1:00pm M.S.T. A Gila River Business License is required prior to conducting business.
Related Work Experience and References (150 points), Offered Services (300 points), Cost (250 points), Personnel (200 points), Compliance with Terms and Conditions (100 points)
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Summary
Blackwater Community School / Akimel O'Otham Pee Posh Charter Inc. is requesting proposals for custodial services under RFP 26-27-01CS. The scope of work includes daily cleaning, vacuuming, mopping, trash removal, and sanitizing of all buildings, bathrooms, and cafeteria areas, as well as playground maintenance and security tasks like locking gates and arming alarms.
The estimated service area includes 25,587 sq ft of carpet, 62,713 sq ft of laminate tile, and 1,700 sq ft of wood flooring. The contract is for an initial one-year term starting July 1, 2026, with potential annual renewals for up to three additional years. Proposals must be submitted in a sealed envelope by June 3, 2026, at 1:00pm M.S.T. A Gila River Business License is required prior to conducting business.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Offer and Acceptance sheet
- Performance Evaluation Survey (Attachment 2)
- Contractor Information (Attachment 3)
- School Calendar (Attachment 4)
- I.R.S. W-9 form
REQUIRED STAFFING
3- Submit to
- 3652 E Blackwater School Road, Coolidge, Arizona 85128
- Scope location
- Coolidge, AZ
- Projected sq ft
- 90,000 sq ft
- Reported agency
- Blackwater Community School
Questions about this RFP
How do I respond to this RFP from Akimel O'Otham Pee Posh (3-5)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3652 E Blackwater School Road, Coolidge, Arizona 85128. For questions, contact Brian Cooper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Akimel O'Otham Pee Posh (3-5) in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Cooper at (520) 215-5859. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Site Supervisor, Lead Person, Custodial Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Related Work Experience and References (150 points), Offered Services (300 points), Cost (250 points), Personnel (200 points), Compliance with Terms and Conditions (100 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Akimel O'Otham Pee Posh (3-5)?
All active and historical solicitations from Akimel O'Otham Pee Posh (3-5) are tracked and searchable. As a school agency, Akimel O'Otham Pee Posh (3-5) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer and Acceptance sheet, Performance Evaluation Survey (Attachment 2), Contractor Information (Attachment 3), School Calendar (Attachment 4), I.R.S. W-9 form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Akimel O'Otham Pee Posh (3-5) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Coolidge, AZ. The total projected area is 90000 sq ft. Review the full solicitation for detailed scope requirements.
