Benjamin School District No. 25 RFP for Benjamin Middle School Theater Lighting System 2026
Benjamin SD 25School · West Chicago, IL- Due
- Dec 4, 2026
- 23 days left
- Posted
- Nov 1, 2026
- Primary contact
- Dr. Joel Filas
The 30-second brief
Benjamin School District No. 25 invites sealed proposals for a complete installed theatrical lighting system at Benjamin Middle School located at 28W300 St. Charles Road, West Chicago, Illinois. The turnkey project includes labor, materials, equipment, demolition, disposal, LED theatrical profile and Fresnel fixtures, optics, protective gym cages, lighting consoles, wall touchscreens, scene controls, power control, electrical and control wiring, installation, programming, testing, and training. A mandatory pre-bid meeting is scheduled for November 12, 2026, at 2:00 PM at the Administrative Services Center, 28W250 Saint Charles Road, West Chicago, IL, followed by site visits. Proposals are due by December 4, 2026, at 10:00 AM. Work is subject to Illinois Prevailing Wage Act requirements and applicable school code compliance.
ColorSource Spot V, 36º EDLT Lens Tube, Dataplex DMX 10', Dataplex DMX 25', 10ft True1 Top Cable, Adapter - True1 to Edison Male, Slim Claw, Safety Cable Black 30", 72" Spotlight Cage, Unistrut - 10', IWeiss Beam Clamp, 2.5" Deep 2 Gang Surface Mount Back Box Black, ColorSource Fresnel V, Schedule 40 Pipe- 21’, ECPB; DMX In / In Plug-in station, ETC 1-gang, Foundry 8 Zone DMX Mini Panel, Small DIN rail Enclosure - Vertical, Response Opto-Splitter Box, Echo DMX Scene Controller, EchoTouch Surface-Mount Back Box, EchoTouch Mk2 Controller, Echo Inspire Button Station, DMX Input Control Plug-in Station, ColorSource 40 AV console, Pelican Case for Console
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Summary
Benjamin School District No. 25 invites sealed proposals for a complete installed theatrical lighting system at Benjamin Middle School located at 28W300 St.
Charles Road, West Chicago, Illinois. The turnkey project includes labor, materials, equipment, demolition, disposal, LED theatrical profile and Fresnel fixtures, optics, protective gym cages, lighting consoles, wall touchscreens, scene controls, power control, electrical and control wiring, installation, programming, testing, and training. A mandatory pre-bid meeting is scheduled for November 12, 2026, at 2:00 PM at the Administrative Services Center, 28W250 Saint Charles Road, West Chicago, IL, followed by site visits. Proposals are due by December 4, 2026, at 10:00 AM. Work is subject to Illinois Prevailing Wage Act requirements and applicable school code compliance.
REQUIRED DELIVERABLES
26- ColorSource Spot V
- 36º EDLT Lens Tube
- Dataplex DMX 10'
- Dataplex DMX 25'
- 10ft True1 Top Cable
- Adapter - True1 to Edison Male
- Slim Claw
- Safety Cable Black 30"
- 72" Spotlight Cage
- Unistrut - 10'
- IWeiss Beam Clamp
- 2.5" Deep 2 Gang Surface Mount Back Box Black
- ColorSource Fresnel V
- Schedule 40 Pipe- 21’
- ECPB; DMX In / In Plug-in station
- ETC 1-gang
- Foundry 8 Zone DMX Mini Panel
- Small DIN rail Enclosure - Vertical
- Response Opto-Splitter Box
- Echo DMX Scene Controller
- EchoTouch Surface-Mount Back Box
- EchoTouch Mk2 Controller
- Echo Inspire Button Station
- DMX Input Control Plug-in Station
- ColorSource 40 AV console
- Pelican Case for Console
REQUIRED ATTACHMENTS
8- Summary of Bid
- Bid-Rigging Certificate
- Insurance and References
- Drug-Free Workplace Act Compliance
- Prevailing Wage Act Compliance
- Sexual Harassment Policy Certification
- Equal Employment
- Acknowledgement of Submission
- Submit to
- Administrative Services Center, 28W250 Saint Charles Road, West Chicago, IL 60185
- Scope location
- West Chicago, IL
- Reported agency
- Benjamin School District No. 25
Questions about this RFP
How do I respond to this RFP from Benjamin SD 25?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Administrative Services Center, 28W250 Saint Charles Road, West Chicago, IL 60185. For questions, contact Dr. Joel Filas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Benjamin SD 25 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dr. Joel Filas. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ColorSource Spot V, 36º EDLT Lens Tube, Dataplex DMX 10', Dataplex DMX 25', 10ft True1 Top Cable, Adapter - True1 to Edison Male, Slim Claw, Safety Cable Black 30", 72" Spotlight Cage, Unistrut - 10', IWeiss Beam Clamp, 2.5" Deep 2 Gang Surface Mount Back Box Black, ColorSource Fresnel V, Schedule 4. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Benjamin SD 25?
All active and historical solicitations from Benjamin SD 25 are tracked and searchable. As a school agency, Benjamin SD 25 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Summary of Bid, Bid-Rigging Certificate, Insurance and References, Drug-Free Workplace Act Compliance, Prevailing Wage Act Compliance, Sexual Harassment Policy Certification, Equal Employment, Acknowl. Review the full document from Benjamin SD 25 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Chicago, IL. Review the full solicitation for detailed scope requirements.