Bee County Inmate Commissary and Banking Software RFP 2025
Bee CountyCounty · Bee County, TX- Contract term
- 5 years
- Primary contact
- April A. Cantu
The 30-second brief
Bee County is seeking proposals for providing a full range of Commissary services for inmates and a Computerized Accounting System compatible with their current Inmate Trust System for inmate personal funds. The services include bagged commissary product ordering, inmate trust fund deposit and banking, debit release card program, GAAP-compliant accounting system, training, technical support, and ongoing maintenance. The contract term is five years with an option to renew.
Bagged commissary product ordering and weekly delivery, Inmate trust fund deposit and banking services, Debit release card program for inmate funds at release, GAAP-compliant inmate trust fund accounting system, Training, Technical support, And ongoing maintenance of software and hardware, All equipment, Hardware, And software necessary for implementation, Medical and Dental billing, Phone call/timecards
Unit price, Total price, Delivery price, Quality and length of warranty, Special needs and requirements of Bee County, Bee County's experience with products proposed, Vendor's past performance record with Bee County, Bee County's evaluation of Vendor's ability
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Summary
Bee County is seeking proposals for providing a full range of Commissary services for inmates and a Computerized Accounting System compatible with their current Inmate Trust System for inmate personal funds.
The services include bagged commissary product ordering, inmate trust fund deposit and banking, debit release card program, GAAP-compliant accounting system, training, technical support, and ongoing maintenance. The contract term is five years with an option to renew.
EVALUATION CRITERIA
8- Unit price
- Total price
- Delivery price
- Quality and length of warranty
- Special needs and requirements of Bee County
- Bee County's experience with products proposed
- Vendor's past performance record with Bee County
- Bee County's evaluation of Vendor's ability
REQUIRED DELIVERABLES
12- Bagged commissary product ordering and weekly delivery
- Inmate trust fund deposit and banking services
- Debit release card program for inmate funds at release
- GAAP-compliant inmate trust fund accounting system
- Training
- Technical support
- Ongoing maintenance of software and hardware
- All equipment
- Hardware
- Software necessary for implementation
- Medical and Dental billing
- Phone call/timecards
REQUIRED ATTACHMENTS
Company background and qualifications, References from at least 3 current correctional facilities of similar size/scope, Detailed description of commissary operations and support plan, Proposed commissary menu with pricing, Financial offer, including commission rates, CONFLICT OF INTEREST QUESTIONNAIRE (FORM CIQ)
- Submit to
- Beeville, TX
- Duration
- 12 months
- Scope location
- Beeville, TX
Questions about this RFP
How do I respond to this RFP from Bee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Beeville, TX. For questions, contact April A. Cantu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bee County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is April A. Cantu. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bagged commissary product ordering and weekly delivery, Inmate trust fund deposit and banking services, Debit release card program for inmate funds at release, GAAP-compliant inmate trust fund accounting system, Training, Technical support, And ongoing maintenance of software and hardware, All equip. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit price, Total price, Delivery price, Quality and length of warranty, Special needs and requirements of Bee County, Bee County's experience with products proposed, Vendor's past performance record..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bee County?
All active and historical solicitations from Bee County are tracked and searchable. As a county agency, Bee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company background and qualifications, References from at least 3 current correctional facilities of similar size/scope, Detailed description of commissary operations and support plan, Proposed commis. Review the full document from Bee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beeville, TX. Review the full solicitation for detailed scope requirements.