Bedford County Public Schools HVAC and Partial Roofing Replacement RFP 2025
Bedford County Public SchoolsSchool · Bedford, VA- Due
- Nov 14, 2025
- Deadline passed
- Posted
- Feb 19, 2025
- Primary contact
- Randy Hagler
- (540) 586-1045
The 30-second brief
Bedford County Public Schools is soliciting proposals for the removal and replacement of HVAC systems and partial roofing at Liberty and Staunton River High Schools. Proposals are due November 14, 2025.
Project Cost (35% max), Experience of the contractor with similar types of projects (25% max), Proposed schedule to complete the project (25% max), References provided for similar types of projects (15% max)
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Summary
Bedford County Public Schools is soliciting proposals for the removal and replacement of HVAC systems and partial roofing at Liberty and Staunton River High Schools. Proposals are due November 14, 2025.
EVALUATION CRITERIA
Project Cost (35% max), Experience of the contractor with similar types of projects (25% max), Proposed schedule to complete the project (25% max), References provided for similar types of projects (15% max)
REQUIRED ATTACHMENTS
7- Attachment 1 (Certification of No Crimes Against Children)
- Attachment D (Standard Terms and Conditions)
- Exhibit E (Proprietary/Confidential Information Identification)
- Attachment F (Contractor Reference Sheet)
- Attachment G (Contractor Proposal Qualification Certificate)
- Attachment H (Affidavit Certifying Compliance with VA Code 22.1-296.1)
- Attachment I (Virginia State Commission Corporation)
- Submit to
- Bedford County School Board Office Administration Building, 310 South Bridge Street, Bedford, VA 24523
- Scope location
- Bedford, VA
Questions about this RFP
How do I respond to this RFP from Bedford County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bedford County School Board Office Administration Building, 310 South Bridge Street, Bedford, VA 24523. For questions, contact Randy Hagler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bedford County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Randy Hagler at (540) 586-1045. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Cost (35% max), Experience of the contractor with similar types of projects (25% max), Proposed schedule to complete the project (25% max), References provided for similar types of projects (1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bedford County Public Schools?
All active and historical solicitations from Bedford County Public Schools are tracked and searchable. As a school agency, Bedford County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 (Certification of No Crimes Against Children), Attachment D (Standard Terms and Conditions), Exhibit E (Proprietary/Confidential Information Identification), Attachment F (Contractor Refe. Review the full document from Bedford County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bedford, VA. Review the full solicitation for detailed scope requirements.