Beavercreek Township Apparatus Bay Exhaust Extraction RFP 2025
Beavercreek Township Park DistrictSpecial District · Beavercreek, OH- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 9, 2025
- Duration
- 180 months
- Primary contact
- Nick Fathergill
The 30-second brief
Beavercreek Township is seeking proposals from qualified vendors for the installation of direct vehicle exhaust removal systems at five fire stations. The project includes evaluating existing systems, removing old systems, installing new systems according to specifications, and site cleanup. The RFP outlines the project timeline, contact information, submittal instructions, selection process, insurance requirements, and detailed bid specifications.
Apparatus Bay Exhaust Extraction system installation, Training materials, Maintenance training
Demonstrated understanding of problems and needs, qualifications of project personnel, quality and applicability of software and equipment, ability to complete project timely, experience with similar projects, sound technical approach, cost
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Summary
Beavercreek Township is seeking proposals from qualified vendors for the installation of direct vehicle exhaust removal systems at five fire stations.
The project includes evaluating existing systems, removing old systems, installing new systems according to specifications, and site cleanup. The RFP outlines the project timeline, contact information, submittal instructions, selection process, insurance requirements, and detailed bid specifications.
EVALUATION CRITERIA
7- Demonstrated understanding of problems and needs
- Qualifications of project personnel
- Quality and applicability of software and equipment
- Ability to complete project timely
- Experience with similar projects
- Sound technical approach
- Cost
REQUIRED DELIVERABLES
3- Apparatus Bay Exhaust Extraction system installation
- Training materials
- Maintenance training
REQUIRED ATTACHMENTS
7- Proposal format includes Cover Letter
- Executive Summary
- Project Team
- Project Management
- Scope of Services
- Schedule
- Project Reference Summary
- Submit to
- 851 Orchard Lane, Beavercreek, OH 45434
- Scope location
- Beavercreek, Ohio
Questions about this RFP
How do I respond to this RFP from Beavercreek Township Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 851 Orchard Lane, Beavercreek, OH 45434. For questions, contact Nick Fathergill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Beavercreek Township Park District in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nick Fathergill. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Apparatus Bay Exhaust Extraction system installation, Training materials, Maintenance training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of problems and needs, qualifications of project personnel, quality and applicability of software and equipment, ability to complete project timely, experience with similar..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Beavercreek Township Park District?
All active and historical solicitations from Beavercreek Township Park District are tracked and searchable. As a special district agency, Beavercreek Township Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 180 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal format includes Cover Letter, Executive Summary, Project Team, Project Management, Scope of Services, Schedule, Project Reference Summary. Review the full document from Beavercreek Township Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beavercreek, Ohio. Review the full solicitation for detailed scope requirements.