Beaver County - Digital Printing Contract for Election Ballots, Sample Ballots, and Absentee Ballots - Bid #1 (2026)
Beaver CountyCounty · Beaver County, OK- Due
- Nov 20, 2026
- 13 days left
- Posted
- Nov 2, 2026
- Contract term
- 1 year
- Primary contact
- Kelly Yeomans
- (580) 625-3418
The 30-second brief
Beaver County is seeking competitive bids for a twelve-month digital printing contract to provide digital printing and delivery of official ballots, sample ballots, and absentee ballots. The work entails using Hart InterCivic Ballot Direct software and eScan A/T voting devices to produce barcoded ballots in compliance with Oklahoma Specifications for Digital Ballot Printing. Bids are due by November 20, 2026, at 5:00 P.M., with bids publicly opened on November 23, 2026, at 10:00 A.M. Requirements include proof of $1,000,000 liability insurance, Workmen's Compensation, signed and notarized Invitation to Bid, and Non-Collusion Affidavit.
Digital printing and delivery of official ballots, Sample ballots, And absentee ballots
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Summary
Beaver County is seeking competitive bids for a twelve-month digital printing contract to provide digital printing and delivery of official ballots, sample ballots, and absentee ballots.
The work entails using Hart InterCivic Ballot Direct software and eScan A/T voting devices to produce barcoded ballots in compliance with Oklahoma Specifications for Digital Ballot Printing. Bids are due by November 20, 2026, at 5:00 P.M., with bids publicly opened on November 23, 2026, at 10:00 A.M. Requirements include proof of $1,000,000 liability insurance, Workmen's Compensation, signed and notarized Invitation to Bid, and Non-Collusion Affidavit.
REQUIRED DELIVERABLES
3- Digital printing and delivery of official ballots
- Sample ballots
- Absentee ballots
REQUIRED ATTACHMENTS
3- Invitation to Bid
- Affidavit of Non-Collusion
- Certificate of Liability Insurance
- Submit to
- Beaver County Clerk's Office, P.O. Box 338, Beaver, Oklahoma 73933
- Scope location
- Beaver, Oklahoma
Questions about this BID
How do I respond to this Bid from Beaver County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Beaver County Clerk's Office, P.O. Box 338, Beaver, Oklahoma 73933. For questions, contact Kelly Yeomans.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Beaver County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Yeomans at (580) 625-3418. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Digital printing and delivery of official ballots, Sample ballots, And absentee ballots. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Beaver County?
All active and historical solicitations from Beaver County are tracked and searchable. As a county agency, Beaver County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Invitation to Bid, Affidavit of Non-Collusion, Certificate of Liability Insurance. Review the full document from Beaver County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaver, Oklahoma. Review the full solicitation for detailed scope requirements.