Bay District Schools - WAN Access to Non-Fiber Connected Schools RFP 27-09, 2026 - Margaret K. Lewis School
Bay County School DistrictSchool · Panama City, FL- Due
- Dec 14, 2026
- 29 days left
- Posted
- Nov 12, 2026
- Contract term
- 1 year
- Primary contact
- Dan Fuller
- (850) 767-4209
The 30-second brief
Bay District Schools is seeking proposals from qualified service providers for wide area network connectivity, data transport services, and dedicated internet access with site-to-site VPN. The project establishes reliable, high-performance point-to-point network connectivity between Margaret K. Lewis School (203 N. East Avenue) and the District's central network infrastructure at the Nelson Building Data Center (1311 Balboa Avenue) in Panama City, Florida. Symmetrical bandwidth options include 250 Mbps, 500 Mbps, 1 Gbps, and 2 Gbps. Vendors must support centralized internet routing, firewall security, content filtering, and VoIP communications. Proposals are due by December 14, 2026, at 2:00 PM CT. This procurement is subject to E-Rate requirements and requires vendor SPIN registration and FCC/SLD certification.
PRICE (30 points maximum), WARRANTY/REPAIR/RESPONSE (26 points maximum), STATEMENT OF WORK (25 points maximum), ADMINISTRATIVE (19 points maximum)
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Summary
Bay District Schools is seeking proposals from qualified service providers for wide area network connectivity, data transport services, and dedicated internet access with site-to-site VPN. The project establishes reliable, high-performance point-to-point network connectivity between Margaret K. Lewis School (203 N. East Avenue) and the District's central network infrastructure at the Nelson Building Data Center (1311 Balboa Avenue) in Panama City, Florida.
Symmetrical bandwidth options include 250 Mbps, 500 Mbps, 1 Gbps, and 2 Gbps. Vendors must support centralized internet routing, firewall security, content filtering, and VoIP communications. Proposals are due by December 14, 2026, at 2:00 PM CT. This procurement is subject to E-Rate requirements and requires vendor SPIN registration and FCC/SLD certification.
EVALUATION CRITERIA
4- PRICE (30 points maximum)
- WARRANTY/REPAIR/RESPONSE (26 points maximum)
- STATEMENT OF WORK (25 points maximum)
- ADMINISTRATIVE (19 points maximum)
REQUIRED ATTACHMENTS
8- Proposal Acknowledgement Form
- Preference for a Drug Free Workplace Form
- Public Entity Crimes Form
- Conflict of Interest Disclosure Form
- E-Rate Form 470 Form
- Certification Regarding Debarment
- Certificate of Insurance
- References
- Submit to
- Purchasing Department, 1150 West 17th Street, Panama City, FL 32405
- Duration
- 12 months
- Scope location
- Panama City, FL
- Reported agency
- Bay District Schools
Questions about this RFP
How do I respond to this RFP from Bay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 1150 West 17th Street, Panama City, FL 32405. For questions, contact Dan Fuller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Fuller at (850) 767-4209. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "PRICE (30 points maximum), WARRANTY/REPAIR/RESPONSE (26 points maximum), STATEMENT OF WORK (25 points maximum), ADMINISTRATIVE (19 points maximum)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County School District?
All active and historical solicitations from Bay County School District are tracked and searchable. As a school agency, Bay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 14, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgement Form, Preference for a Drug Free Workplace Form, Public Entity Crimes Form, Conflict of Interest Disclosure Form, E-Rate Form 470 Form, Certification Regarding Debarment, Cert. Review the full document from Bay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, FL. Review the full solicitation for detailed scope requirements.
