Bay District Schools Toner Cartridge Replacement Service ITB 27-08, 2026
Bay County School DistrictSchool · Panama City, FL- Due
- Nov 24, 2026
- 13 days left
- Posted
- Nov 5, 2026
- Contract term
- 3 years
- Primary contact
- Dan Fuller
- (850) 767-4209
The 30-second brief
Bay District Schools invites bids for Toner Cartridge Replacement Service, ITB No. 27-08, to provide new or remanufactured cartridges and installation services on an as needed basis across approximately 1400 classrooms in Panama City, Florida. The scope covers replacement toner for printers including Brother HL-L5215DW, Dell 2330/2350DN, Dell B2350DN, Dell S2830DN, and Lexmark MS431dn/MS431dw. Bids are due by November 24, 2026, at 2:00 p.m. CT. The contract term is anticipated to be for three years with two one-year renewal options.
Brother HL-L5215DW Printer cartridge NEW (6000+pages); Brother HL-L5215DW Printer cartridge REMANUFACTURED (6000+ pages); Dell 2330/2350DN Printer cartridge NEW (6000 pages); Dell 2330/2350DN Printer cartridge REMANUFACTURED (6000 pages); Dell B2350DN Printer cartridge NEW (8500 pages); Dell B2350DN Printer cartridge REMANUFACTURED (8500 pages); Dell S2830DN Printer cartridge NEW (8500 pages); Dell S2830DN Printer cartridge REMANUFACTURED (8500 pages); Lexmark MS431dn or MS431dw Printer cartridge NEW (3000 or 20K pages); Lexmark MS431dn or MS431dw Printer cartridge REMANUFACTURED (3000 or 20K pages)
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Summary
Bay District Schools invites bids for Toner Cartridge Replacement Service, ITB No. 27-08, to provide new or remanufactured cartridges and installation services on an as needed basis across approximately 1400 classrooms in Panama City, Florida.
The scope covers replacement toner for printers including Brother HL-L5215DW, Dell 2330/2350DN, Dell B2350DN, Dell S2830DN, and Lexmark MS431dn/MS431dw. Bids are due by November 24, 2026, at 2:00 p.m. CT. The contract term is anticipated to be for three years with two one-year renewal options.
REQUIRED DELIVERABLES
10- Brother HL-L5215DW Printer cartridge NEW (6000+pages)
- Brother HL-L5215DW Printer cartridge REMANUFACTURED (6000+ pages)
- Dell 2330/2350DN Printer cartridge NEW (6000 pages)
- Dell 2330/2350DN Printer cartridge REMANUFACTURED (6000 pages)
- Dell B2350DN Printer cartridge NEW (8500 pages)
- Dell B2350DN Printer cartridge REMANUFACTURED (8500 pages)
- Dell S2830DN Printer cartridge NEW (8500 pages)
- Dell S2830DN Printer cartridge REMANUFACTURED (8500 pages)
- Lexmark MS431dn or MS431dw Printer cartridge NEW (3000 or 20K pages)
- Lexmark MS431dn or MS431dw Printer cartridge REMANUFACTURED (3000 or 20K pages)
REQUIRED ATTACHMENTS
Bid Bond, Descriptive Literature, References, Bidder Questionnaire, Public Entity Crimes (Attachment A), Preference for a Drug Free Workplace (Attachment B), Conflict of Interest Disclosure (Attachment C), E-Verify Compliance (Attachment D), Foreign Country of Concern Attestation (Attachment E), Affidavit Regarding Use of Coercion for Labor and Services (Attachment F)
- Submit to
- Purchasing Department, 1150 West 17th Street, Panama City, FL 32405
- Duration
- 36 months
- Scope location
- Panama City, Florida
- Reported agency
- Bay District Schools
Questions about this BID
How do I respond to this Bid from Bay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 1150 West 17th Street, Panama City, FL 32405. For questions, contact Dan Fuller.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Bay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Fuller at (850) 767-4209. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Brother HL-L5215DW Printer cartridge NEW (6000+pages); Brother HL-L5215DW Printer cartridge REMANUFACTURED (6000+ pages); Dell 2330/2350DN Printer cartridge NEW (6000 pages); Dell 2330/2350DN Printer cartridge REMANUFACTURED (6000 pages); Dell B2350DN Printer cartridge NEW (8500 pages); Dell B2350DN. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Bay County School District?
All active and historical solicitations from Bay County School District are tracked and searchable. As a school agency, Bay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Descriptive Literature, References, Bidder Questionnaire, Public Entity Crimes (Attachment A), Preference for a Drug Free Workplace (Attachment B), Conflict of Interest Disclosure (Attachmen. Review the full document from Bay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, Florida. Review the full solicitation for detailed scope requirements.