Batavia Public School District 101 - 2027 HVAC Modernization Design-Build RFP - 2027
Batavia USD 101School · Batavia, IL- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Primary contact
- Jon Mickle
- (630) 937-8831
The 30-second brief
Batavia Public School District 101 seeks one design-build entity to assess, design, and construct HVAC improvements at J.B. Nelson Elementary School and Batavia High School (C-wing) under a single contract. The estimated total project budget is $8,500,000, funded by capital funds and potential Health/Life Safety bond proceeds. Scope includes evaluating feasible HVAC systems (such as chiller, unit ventilators, air handlers, exhaust fans, piping, electrical, and controls), addressing essential repairs, and providing phased implementation targeting summer 2027. Proposals are due by October 26, 2026, at 2:00 p.m. A required site visit is scheduled for September 30, 2026, and questions are due by October 9, 2026. A 5% bid bond, Illinois prevailing wages, background checks, and a business enterprise utilization plan are required.
Design-build HVAC modernization services, Essential scope repairs, Recommended HVAC system installation, Comprehensive architectural restorations, Equipment schedules, Training, Record drawings, Operation manuals, Warranties, Attic stock, Controls access, Backups
Experience and qualifications of proposed personnel (20), Successful experience with similar project types including occupied-school HVAC improvements (15), Experience with similarly sized projects (10), Financial capability and capacity to perform the project (15), Timeliness of completion in past performance (10), Successful reference checks (10), Commitment of personnel for project duration and consultant qualifications (10), Ability and past performance in meeting utilization requirements (10), Technical — compliance with project objectives (10), Technical — compliance of proposed services with RFP requirements (10), Technical — quality of products and materials (10), Technical — quality of design parameters (10), Technical — design concepts (5), Technical — innovation in meeting scope and performance criteria (5), Technical — constructability, phasing, and protection of school operations (10), Technical — lifecycle value, maintainability, controls, and performance verification (10), Cost — total project cost (20), Cost — construction costs (5), Cost — time of completion (5)
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Summary
Batavia Public School District 101 seeks one design-build entity to assess, design, and construct HVAC improvements at J.B. Nelson Elementary School and Batavia High School (C-wing) under a single contract.
The estimated total project budget is $8,500,000, funded by capital funds and potential Health/Life Safety bond proceeds. Scope includes evaluating feasible HVAC systems (such as chiller, unit ventilators, air handlers, exhaust fans, piping, electrical, and controls), addressing essential repairs, and providing phased implementation targeting summer 2027. Proposals are due by October 26, 2026, at 2:00 p.m. A required site visit is scheduled for September 30, 2026, and questions are due by October 9, 2026. A 5% bid bond, Illinois prevailing wages, background checks, and a business enterprise utilization plan are required.
EVALUATION CRITERIA
Experience and qualifications of proposed personnel (20), Successful experience with similar project types including occupied-school HVAC improvements (15), Experience with similarly sized projects (10), Financial capability and capacity to perform the project (15), Timeliness of completion in past performance (10), Successful reference checks (10), Commitment of personnel for project duration and consultant qualifications (10), Ability and past performance in meeting utilization requirements (10), Technical — compliance with project objectives (10), Technical — compliance of proposed services with RFP requirements (10), Technical — quality of products and materials (10), Technical — quality of design parameters (10), Technical — design concepts (5), Technical — innovation in meeting scope and performance criteria (5), Technical — constructability, phasing, and protection of school operations (10), Technical — lifecycle value, maintainability, controls, and performance verification (10), Cost — total project cost (20), Cost — construction costs (5), Cost — time of completion (5)
REQUIRED DELIVERABLES
12- Design-build HVAC modernization services
- Essential scope repairs
- Recommended HVAC system installation
- Comprehensive architectural restorations
- Equipment schedules
- Training
- Record drawings
- Operation manuals
- Warranties
- Attic stock
- Controls access
- Backups
REQUIRED ATTACHMENTS
10- Signed paper proposal
- Qualifications and technical information with PDF copy on USB
- Sealed cost proposal with PDF copy on USB
- 5% bid bond
- Utilization plan for design and construction
- Attachment B cost and schedule response
- Attachment C proposal certification
- Signed addenda
- Proof of insurance
- Performance and payment bonds
- Submit to
- 335 W Wilson St, Batavia, IL 60510
- Scope location
- Batavia, IL
- Reported agency
- Batavia Public School District 101
Questions about this RFP
How do I respond to this RFP from Batavia USD 101?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 335 W Wilson St, Batavia, IL 60510. For questions, contact Jon Mickle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Batavia USD 101 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jon Mickle at (630) 937-8831. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design-build HVAC modernization services, Essential scope repairs, Recommended HVAC system installation, Comprehensive architectural restorations, Equipment schedules, Training, Record drawings, Operation manuals, Warranties, Attic stock, Controls access, Backups. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications of proposed personnel (20), Successful experience with similar project types including occupied-school HVAC improvements (15), Experience with similarly sized projects (1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Batavia USD 101?
All active and historical solicitations from Batavia USD 101 are tracked and searchable. As a school agency, Batavia USD 101 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed paper proposal, qualifications and technical information with PDF copy on USB, sealed cost proposal with PDF copy on USB, 5% bid bond, utilization plan for design and construction, Attachment B. Review the full document from Batavia USD 101 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Batavia, IL. Review the full solicitation for detailed scope requirements.