Batavia Public School District 101 - 2027 HVAC Modernization Design-Build RFP
Batavia USD 101School · Batavia, IL- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Primary contact
- Jon Mickle
- (630) 937-8831
The 30-second brief
Batavia Public School District 101 seeks a qualified design-build entity to assess, design, and construct HVAC improvements at J.B. Nelson Elementary School and Batavia High School (C-wing) under a single contract. The project budget is $8,500,000, utilizing capital funds and potential Health/Life Safety bond proceeds. Scope includes addressing aging HVAC equipment such as chillers, unit ventilators, air handlers, ceiling unit ventilators, exhaust fans, HVAC piping, domestic-water piping, electrical, controls, structural, architectural, site, and restoration work. A required site visit is scheduled for September 30, 2026, and questions are due by October 9, 2026. All proposal components are due by October 26, 2026 at 2:00 p.m. Proposers must submit a 5% bid bond and comply with Illinois prevailing wage and business enterprise utilization requirements.
Qualifications and technical concepts, Separately sealed cost proposals, Essential/recommended/comprehensive scope and cost comparisons, Equipment cost breakdown, Design services fees
Qualifications evaluation (Experience and qualifications of proposed personnel 20, Successful experience with similar project types including occupied-school HVAC improvements 15, Experience with similarly sized projects 10, Financial capability and capacity to perform the project 15, Timeliness of completion in past performance 10, Successful reference checks 10, Commitment of personnel for project duration and consultant qualifications 10, Ability and past performance in meeting utilization requirements 10), Technical and cost evaluation (Technical compliance with project objectives 10, Technical compliance of proposed services with RFP requirements 10, Technical quality of products and materials 10, Technical quality of design parameters 10, Technical design concepts 5, Technical innovation in meeting scope and performance criteria 5, Technical constructability, phasing, and protection of school operations 10, Technical lifecycle value, maintainability, controls, and performance verification 10, Cost total project cost 20, Cost construction costs 5, Cost time of completion 5)
Hear what Batavia USD 101 plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Batavia Public School District 101 seeks a qualified design-build entity to assess, design, and construct HVAC improvements at J.B. Nelson Elementary School and Batavia High School (C-wing) under a single contract.
The project budget is $8,500,000, utilizing capital funds and potential Health/Life Safety bond proceeds. Scope includes addressing aging HVAC equipment such as chillers, unit ventilators, air handlers, ceiling unit ventilators, exhaust fans, HVAC piping, domestic-water piping, electrical, controls, structural, architectural, site, and restoration work. A required site visit is scheduled for September 30, 2026, and questions are due by October 9, 2026. All proposal components are due by October 26, 2026 at 2:00 p.m. Proposers must submit a 5% bid bond and comply with Illinois prevailing wage and business enterprise utilization requirements.
EVALUATION CRITERIA
Qualifications evaluation (Experience and qualifications of proposed personnel 20, Successful experience with similar project types including occupied-school HVAC improvements 15, Experience with similarly sized projects 10, Financial capability and capacity to perform the project 15, Timeliness of completion in past performance 10, Successful reference checks 10, Commitment of personnel for project duration and consultant qualifications 10, Ability and past performance in meeting utilization requirements 10), Technical and cost evaluation (Technical compliance with project objectives 10, Technical compliance of proposed services with RFP requirements 10, Technical quality of products and materials 10, Technical quality of design parameters 10, Technical design concepts 5, Technical innovation in meeting scope and performance criteria 5, Technical constructability, phasing, and protection of school operations 10, Technical lifecycle value, maintainability, controls, and performance verification 10, Cost total project cost 20, Cost construction costs 5, Cost time of completion 5)
REQUIRED DELIVERABLES
5- Qualifications and technical concepts
- Separately sealed cost proposals
- Essential/recommended/comprehensive scope and cost comparisons
- Equipment cost breakdown
- Design services fees
REQUIRED ATTACHMENTS
5- Bid bond
- Utilization plan
- Signed proposal
- PDF copy on USB
- Cost information on USB
- Submit to
- 335 W Wilson St, Batavia, IL 60510
- Scope location
- Batavia, IL
- Reported agency
- Batavia Public School District 101
Questions about this RFP
How do I respond to this RFP from Batavia USD 101?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 335 W Wilson St, Batavia, IL 60510. For questions, contact Jon Mickle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Batavia USD 101 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jon Mickle at (630) 937-8831. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Qualifications and technical concepts, Separately sealed cost proposals, Essential/recommended/comprehensive scope and cost comparisons, Equipment cost breakdown, Design services fees. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications evaluation (Experience and qualifications of proposed personnel 20, Successful experience with similar project types including occupied-school HVAC improvements 15, Experience with simi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Batavia USD 101?
All active and historical solicitations from Batavia USD 101 are tracked and searchable. As a school agency, Batavia USD 101 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond, Utilization plan, Signed proposal, PDF copy on USB, Cost information on USB. Review the full document from Batavia USD 101 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Batavia, IL. Review the full solicitation for detailed scope requirements.