Bartow County School System - Access Control Readers - RFP 2027-08 (2026)
Bartow County School DistrictSchool · Cartersville, GA- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Primary contact
- Nicole Ralston
- (770) 606-5800 ext 2024
The 30-second brief
Bartow County School System is seeking proposals for the purchase, installation, and configuration of additional access control readers for twelve doors across seven Bartow County School campuses, including Hamilton Crossing Elementary, Cass Middle, Woodland Middle, Taylorsville Elementary, Kingston Elementary, and Allatoona Elementary. The project involves adding data cabling drops using General Cable and Panduit parts, integrating and configuring the additional readers within the existing Lenel S2 access control system, and testing new access control panels. Vendors must provide all necessary materials and hardware such as wire mold, brackets, fittings, and cabling. A mandatory site visit is scheduled for October 1, 2026, at 9:00 a.m. starting at BCSS Central Office in Cartersville, GA. Proposals are due by October 26, 2026, at 2:00 p.m. Bidders must possess a Low Voltage License and provide general liability, property damage, vehicle liability, and workers' compensation insurance.
Additional access control readers for twelve doors, Data cabling drops, Access control panels, Wire mold, Brackets, Fittings, Cabling
Project Cost (30), Proposed Project Solution (20), Quality of Service from References (20), Completion Timeline (20), Projects of Similar Scope/Size (10)
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Summary
Bartow County School System is seeking proposals for the purchase, installation, and configuration of additional access control readers for twelve doors across seven Bartow County School campuses, including Hamilton Crossing Elementary, Cass Middle, Woodland Middle, Taylorsville Elementary, Kingston Elementary, and Allatoona Elementary.
The project involves adding data cabling drops using General Cable and Panduit parts, integrating and configuring the additional readers within the existing Lenel S2 access control system, and testing new access control panels. Vendors must provide all necessary materials and hardware such as wire mold, brackets, fittings, and cabling. A mandatory site visit is scheduled for October 1, 2026, at 9:00 a.m. starting at BCSS Central Office in Cartersville, GA. Proposals are due by October 26, 2026, at 2:00 p.m. Bidders must possess a Low Voltage License and provide general liability, property damage, vehicle liability, and workers' compensation insurance.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Additional access control readers for twelve doors
- Data cabling drops
- Access control panels
- Wire mold
- Brackets
- Fittings
- Cabling
REQUIRED ATTACHMENTS
9- W-9
- Workers Compensation Insurance
- General Liability and Property Damage Insurance
- Vehicle Liability Insurance
- E-Verify Contractor Affidavit
- Non-Collusion Affidavit
- Vendor Application
- Certificate of Non-Discrimination
- Bidder Declaration
- Submit to
- Purchasing Department, 65 Gilreath Road N.W., P.O. Box 200007, Cartersville, Georgia 30120-9001
- Scope location
- Cartersville, GA
- Reported agency
- Bartow County School System
Questions about this RFP
How do I respond to this RFP from Bartow County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 65 Gilreath Road N.W., P.O. Box 200007, Cartersville, Georgia 30120-9001. For questions, contact Nicole Ralston.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bartow County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Ralston at (770) 606-5800 ext 2024. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Additional access control readers for twelve doors, Data cabling drops, Access control panels, Wire mold, Brackets, Fittings, Cabling. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Cost (30), Proposed Project Solution (20), Quality of Service from References (20), Completion Timeline (20), Projects of Similar Scope/Size (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bartow County School District?
All active and historical solicitations from Bartow County School District are tracked and searchable. As a school agency, Bartow County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Workers Compensation Insurance, General Liability and Property Damage Insurance, Vehicle Liability Insurance, E-Verify Contractor Affidavit, Non-Collusion Affidavit, Vendor Application, Certifica. Review the full document from Bartow County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cartersville, GA. Review the full solicitation for detailed scope requirements.