Bartlett City Schools RFP FY26004 Cleaning Services
Bartlett City School DistrictSchool · Bartlett, TN- Due
- Feb 24, 2026
- Deadline passed
- Posted
- Feb 3, 2026
- Primary contact
- Jeff Waller
The 30-second brief
Bartlett City Schools is requesting proposals for cleaning services for eleven (11) schools. The RFP outlines general conditions, scope of services, general specifications, and cleaning specifications.
Company Organization Chart/Management Structure and Personnel Qualifications, Staffing Recommendations for Project, Project Plan, Quality Control Procedures, Standard Cleaning Procedures, List of Supplies and Equipment, State firm's retention rate of K-12 district contracts, References, Fee Schedule, Exceptions to RFP, Other information, Completed and Signed Request for Proposal Cover Sheet, Completed and Signed Certificate of Non-Discrimination Form, Completed and Signed Request for Proposal Agreement, Completed and Notarized Hold Harmless Agreement, Completed and Signed Request for Pricing Sheet, Iran Divestment Act Form, Non-Boycott of Israel Affidavit, Background Check Form
Project Plan, including staffing recommendations – 30%, Firm Experience, Qualifications, and Personnel – 30%, Cost - 30%, References related to cleaning K-12 schools – 10%
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Summary
Bartlett City Schools is requesting proposals for cleaning services for eleven (11) schools. The RFP outlines general conditions, scope of services, general specifications, and cleaning specifications.
EVALUATION CRITERIA
7- Project Plan
- Including staffing recommendations – 30%
- Firm Experience
- Qualifications
- Personnel – 30%
- Cost - 30%
- References related to cleaning K-12 schools – 10%
REQUIRED DELIVERABLES
19- Company Organization Chart/Management Structure and Personnel Qualifications
- Staffing Recommendations for Project
- Project Plan
- Quality Control Procedures
- Standard Cleaning Procedures
- List of Supplies and Equipment
- State firm's retention rate of K-12 district contracts
- References
- Fee Schedule
- Exceptions to RFP
- Other information
- Completed and Signed Request for Proposal Cover Sheet
- Completed and Signed Certificate of Non-Discrimination Form
- Completed and Signed Request for Proposal Agreement
- Completed and Notarized Hold Harmless Agreement
- Completed and Signed Request for Pricing Sheet
- Iran Divestment Act Form
- Non-Boycott of Israel Affidavit
- Background Check Form
REQUIRED ATTACHMENTS
8- Completed and Signed Request for Proposal Cover Sheet
- Completed and Signed Certificate of Non-Discrimination Form
- Completed and Signed Request for Proposal Agreement
- Completed and Notarized Hold Harmless Agreement
- Completed and Signed Request for Pricing Sheet
- Iran Divestment Act Form
- Non-Boycott of Israel Affidavit
- Background Check Form
- Submit to
- Purchasing Services, Bartlett City Schools Administration Offices, 5705 Stage Road, Bartlett, Tennessee 38134
- Scope location
- Bartlett, Tennessee
- Reported agency
- Bartlett City Schools
Questions about this RFP
How do I respond to this RFP from Bartlett City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Services, Bartlett City Schools Administration Offices, 5705 Stage Road, Bartlett, Tennessee 38134. For questions, contact Jeff Waller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bartlett City School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Waller. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Organization Chart/Management Structure and Personnel Qualifications, Staffing Recommendations for Project, Project Plan, Quality Control Procedures, Standard Cleaning Procedures, List of Supplies and Equipment, State firm's retention rate of K-12 district contracts, References, Fee Schedule. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Plan, including staffing recommendations – 30%, Firm Experience, Qualifications, and Personnel – 30%, Cost - 30%, References related to cleaning K-12 schools – 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bartlett City School District?
All active and historical solicitations from Bartlett City School District are tracked and searchable. As a school agency, Bartlett City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and Signed Request for Proposal Cover Sheet, Completed and Signed Certificate of Non-Discrimination Form, Completed and Signed Request for Proposal Agreement, Completed and Notarized Hold Ha. Review the full document from Bartlett City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartlett, Tennessee. Review the full solicitation for detailed scope requirements.