Barbour County Schools - Athletic & Band Photography Services RFP - 2026-2027
Barbour County School DistrictSchool · Philippi, WV- Due
- Aug 19, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Tammy Martin Zimmerman
- (304) 457-1360
The 30-second brief
Barbour County Schools is soliciting proposals for athletic team and band photography services for the 2026-2027 school year at Philip Barbour High School. Services include athletic team and band photography, electronic team images meeting PSPA standards, student and family package options, ordering and payment procedures, make-up photographs, and two-week delivery of finished photographs. Proposals are due by August 19, 2026, at 4:00 PM and may be submitted by email or hand delivered to Tammy Martin Zimmerman at Philip Barbour High School.
RFP Compliance & Completeness (15 points), Photography/PSPA Technical Compliance (15 points), Schedule & Delivery (15 points), Package Pricing & Value (20 points), School/Staff Cooperation & Service (10 points), Pre-Pay, Ordering & Make-Up Procedures (10 points), Guarantee & Refund Policy (5 points), References & Relevant Experience (5 points), Sample Work / Overall Quality (5 points)
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Summary
Barbour County Schools is soliciting proposals for athletic team and band photography services for the 2026-2027 school year at Philip Barbour High School.
Services include athletic team and band photography, electronic team images meeting PSPA standards, student and family package options, ordering and payment procedures, make-up photographs, and two-week delivery of finished photographs. Proposals are due by August 19, 2026, at 4:00 PM and may be submitted by email or hand delivered to Tammy Martin Zimmerman at Philip Barbour High School.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Business license
- Certificate of insurance covering the services proposed
- Workers' Compensation coverage certificate
- If applicable
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Philippi, WV
- Reported agency
- Barbour County Schools
Questions about this RFP
How do I respond to this RFP from Barbour County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tammy Martin Zimmerman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Barbour County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Martin Zimmerman at (304) 457-1360. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "RFP Compliance & Completeness (15 points), Photography/PSPA Technical Compliance (15 points), Schedule & Delivery (15 points), Package Pricing & Value (20 points), School/Staff Cooperation & Service (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Barbour County School District?
All active and historical solicitations from Barbour County School District are tracked and searchable. As a school agency, Barbour County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Business license, Certificate of insurance covering the services proposed, Workers' Compensation coverage certificate, if applicable. Review the full document from Barbour County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philippi, WV. Review the full solicitation for detailed scope requirements.