Babylon Union Free School District - Category 2 Equipment Service Specifications - RFP 270000590
Babylon Union Free School DistrictSchool · Babylon, NY- Due
- Dec 4, 2026
- 37 days left
- Posted
- Oct 21, 2026
- Contract term
- 5 years
- Primary contact
- Deirdre Lunetta
- (631) 893-7914
The 30-second brief
Babylon Union Free School District is seeking proposals for E-Rate eligible Category 2 equipment and vendor installation services for funding year 2027. The project encompasses internal connections including wireless access points (Meraki CW9176I and CW9174I models or equivalent), access point enclosures (Chatsworth Products 1075-CW9176 and 1075-CW9174), racks, and antennas/connectors across Babylon Elementary School, Babylon Memorial Grade School, and Babylon Jr-Sr High School. The district prefers a five-year (60-month) lease-to-own agreement starting July 1, 2027, with title transferring to the district at the end of the term, or an outright purchase option. Proposals are due by December 4, 2026, at 3:00 PM EST, with a question deadline of November 2, 2026. Evaluation heavily prioritizes the cost of E-Rate eligible services.
Meraki CW9176I Access Point (qty 10), Meraki CW9174I Access Point (qty 185), Chatsworth Products 1075-CW9176 Access Point Enclosure (qty 10), Chatsworth Products 1075-CW9174 Access Point Enclosure (qty 185), Vendor installation services for access points and enclosures
Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality of the offered solution, compatibility with existing network infrastructure, Applicant's prior experience with the vendor
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Summary
Babylon Union Free School District is seeking proposals for E-Rate eligible Category 2 equipment and vendor installation services for funding year 2027.
The project encompasses internal connections including wireless access points (Meraki CW9176I and CW9174I models or equivalent), access point enclosures (Chatsworth Products 1075-CW9176 and 1075-CW9174), racks, and antennas/connectors across Babylon Elementary School, Babylon Memorial Grade School, and Babylon Jr-Sr High School. The district prefers a five-year (60-month) lease-to-own agreement starting July 1, 2027, with title transferring to the district at the end of the term, or an outright purchase option. Proposals are due by December 4, 2026, at 3:00 PM EST, with a question deadline of November 2, 2026. Evaluation heavily prioritizes the cost of E-Rate eligible services.
EVALUATION CRITERIA
5- Cost of E-Rate eligible services
- E-Rate ineligible costs
- Technical compliance/functionality of the offered solution
- Compatibility with existing network infrastructure
- Applicant's prior experience with the vendor
REQUIRED DELIVERABLES
Meraki CW9176I Access Point (qty 10), Meraki CW9174I Access Point (qty 185), Chatsworth Products 1075-CW9176 Access Point Enclosure (qty 10), Chatsworth Products 1075-CW9174 Access Point Enclosure (qty 185), Vendor installation services for access points and enclosures
REQUIRED ATTACHMENTS
Applicant name, Form 470 number, SPIN (Service Provider Identification Number), Service provider's terms and conditions including proposed lease-to-own agreement and payment schedule, Completed itemized pricing, Completed pricing worksheet, FY2027 Babylon UFSD Finance Lease-to-Own Erate Responsive Bidder Agreement (Articles 1-7) signed under Article 7
- Submit to
- All proposals should be emailed to ALL Form 470 Contacts listed: [email protected], [email protected], [email protected], ptyler@[email protected]
- Duration
- 60 months
- Scope location
- Babylon, NY
Questions about this RFP
How do I respond to this RFP from Babylon Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: All proposals should be emailed to ALL Form 470 Contacts listed: [email protected], [email protected], [email protected], ptyler@[email protected]. For questions, contact Deirdre Lunetta.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Babylon Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Deirdre Lunetta at (631) 893-7914. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Meraki CW9176I Access Point (qty 10), Meraki CW9174I Access Point (qty 185), Chatsworth Products 1075-CW9176 Access Point Enclosure (qty 10), Chatsworth Products 1075-CW9174 Access Point Enclosure (qty 185), Vendor installation services for access points and enclosures. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality of the offered solution, compatibility with existing network infrastructure, Applicant's prior experience..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Babylon Union Free School District?
All active and historical solicitations from Babylon Union Free School District are tracked and searchable. As a school agency, Babylon Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant name, Form 470 number, SPIN (Service Provider Identification Number), Service provider's terms and conditions including proposed lease-to-own agreement and payment schedule, Completed itemiz. Review the full document from Babylon Union Free School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Babylon, NY. Review the full solicitation for detailed scope requirements.