Austin Independent School District Employee Assistance Program RFP 26RFP048 2026
Austin Independent School DistrictSchool · Austin, TX- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- David Martinez-Gutierrez
The 30-second brief
Austin Independent School District is seeking proposals for a comprehensive Employee Assistance Program serving 11,087 benefit-eligible employees, featuring a dedicated full-time onsite counselor. Proposals are due April 1, 2026.
Executive summary, Summary of Experience, Scope of Service description, Financial Proposal (Attachment A), References, Bid Certification, Notification of Criminal History, Debarment Certification, Conflict of Interest Questionnaire, Strategic Partner Profile, Edgar Certifications, Software Vendor Certification, Form W-9
Staffing Model & Onsite Infrastructure (20 points), Organizational Depth & Qualifications (15 points), Clinical Operations & Emergency Response (25 points), Financial Proposal (40 points)
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Summary
Austin Independent School District is seeking proposals for a comprehensive Employee Assistance Program serving 11,087 benefit-eligible employees, featuring a dedicated full-time onsite counselor. Proposals are due April 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Executive summary
- Summary of Experience
- Scope of Service description
- Financial Proposal (Attachment A)
- References
- Bid Certification
- Notification of Criminal History
- Debarment Certification
- Conflict of Interest Questionnaire
- Strategic Partner Profile
- Edgar Certifications
- Software Vendor Certification
- Form W-9
REQUIRED ATTACHMENTS
9- Bid Certification
- Notification of Criminal History of Contractor
- Debarment Suspension and Ineligibility Certification
- Conflict of Interest Questionnaire (CIQ)
- Strategic Partner Profile
- Edgar Certifications Addendum
- Software Vendor Certification Form
- Form W-9
- Attachment A – AISD EAP Workbook
REQUIRED STAFFING
dedicated full-time onsite counselor
- Submit to
- AISD Bonfire Portal (https://austinisd.bonfirehub.com/portal/)
- Duration
- 18 months
- Scope location
- Austin, TX
Questions about this RFP
How do I respond to this RFP from Austin Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: AISD Bonfire Portal (https://austinisd.bonfirehub.com/portal/). For questions, contact David Martinez-Gutierrez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Austin Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Martinez-Gutierrez. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: dedicated full-time onsite counselor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive summary, Summary of Experience, Scope of Service description, Financial Proposal (Attachment A), References, Bid Certification, Notification of Criminal History, Debarment Certification, Conflict of Interest Questionnaire, Strategic Partner Profile, Edgar Certifications, Software Vendor Ce. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Staffing Model & Onsite Infrastructure (20 points), Organizational Depth & Qualifications (15 points), Clinical Operations & Emergency Response (25 points), Financial Proposal (40 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Austin Independent School District?
All active and historical solicitations from Austin Independent School District are tracked and searchable. As a school agency, Austin Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Certification, Notification of Criminal History of Contractor, Debarment Suspension and Ineligibility Certification, Conflict of Interest Questionnaire (CIQ), Strategic Partner Profile, Edgar Cert. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Austin Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.