Auburn-Washburn USD 437 District PK-12 Unified Mass Communication System RFP # 2026-COMMS-1
Auburn-Washburn Unified School District 437School · Topeka, KS- Due
- May 29, 2026
- Deadline passed
- Posted
- May 13, 2026
- Contract term
- 2 years
- Primary contact
- Jessica Roberts
- (785) 339-4000
The 30-second brief
Auburn-Washburn Unified School District #437 seeks a unified PK-12 mass communication platform to consolidate existing tools into a single, secure system integrated with Infinite Campus. Proposals are due May 29, 2026.
Cover Letter, Executive Summary, Technical Proposal, Cost Proposal, Proposed SLA, Cybersecurity documentation, Client references, DA-146a form
System Functionality Accessibility & Usability (20%), Security Compliance Communication Governance & Reliability (30%), Implementation Integration & Support (20%), Total Cost of Ownership (30%)
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Summary
Auburn-Washburn Unified School District #437 seeks a unified PK-12 mass communication platform to consolidate existing tools into a single, secure system integrated with Infinite Campus. Proposals are due May 29, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Cover Letter
- Executive Summary
- Technical Proposal
- Cost Proposal
- Proposed SLA
- Cybersecurity documentation
- Client references
- DA-146a form
REQUIRED ATTACHMENTS
USD437 Mass Communication System – Vendor Response Workbook, DA-146a Kansas Mandatory Contractual Provisions form
- Submit to
- [email protected]
- Scope location
- Topeka, KS
- Reported agency
- Auburn-Washburn Unified School District #437
Questions about this RFP
How do I respond to this RFP from Auburn-Washburn Unified School District 437?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jessica Roberts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Auburn-Washburn Unified School District 437 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Roberts at (785) 339-4000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Executive Summary, Technical Proposal, Cost Proposal, Proposed SLA, Cybersecurity documentation, Client references, DA-146a form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System Functionality Accessibility & Usability (20%), Security Compliance Communication Governance & Reliability (30%), Implementation Integration & Support (20%), Total Cost of Ownership (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Auburn-Washburn Unified School District 437?
All active and historical solicitations from Auburn-Washburn Unified School District 437 are tracked and searchable. As a school agency, Auburn-Washburn Unified School District 437 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: USD437 Mass Communication System – Vendor Response Workbook, DA-146a Kansas Mandatory Contractual Provisions form. Review the full document from Auburn-Washburn Unified School District 437 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. Review the full solicitation for detailed scope requirements.