Alabama State University Charter Bus Services ITB #4039-2026 - Montgomery
Alabama State University, Montgomery, AL·Higher Ed
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- Primary Contact
- Christopher McClain · (334) 229-6997
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Montgomery, AL
- Submission Address
- Alabama State University, Procurement Department; Attn: Chris McClain, 1301 West 5th Street, Room 104, Montgomery, AL 36104
SUMMARY
Alabama State University is requesting bids for campus-wide Charter Bus Services (ASU ITB #4039-2026) for faculty, staff, and students traveling to functions and events. The scope requires fully contained charter coaches (models 2020 or newer with seating capacities ranging from up to 22 to 58 passengers, restrooms, Wi-Fi, electrical outlets, and TV/DVD systems) to provide timely pickup and delivery for intrastate and interstate travel. Bidders must have at least 3 years of experience, maintain Alabama Highway Patrol certification, provide a driver certification listing, equipment summary, proof of insurance ($1,000,000 general liability), state license, and E-Verify compliance. Proposals are due by October 14, 2026, at 11:00 AM CST. The contract term is 1 year with potential for 4 one-year renewal terms.
EVALUATION CRITERIA
Company’s Information and Profile/Scope of Services (20), Availability of Buses/Drivers (20), Booking and Cancellation Policy (10), References (10), Policy for Short-term Notification (10), Rates (20), Ability to Meet Booking Schedules (10)
REQUIRED ATTACHMENTS
Non-Collusion Affidavit, State of Alabama Vendor Disclosure Statement, State of Alabama Immigration Compliance Certification, E-Verify Memorandum of Understanding, Driver Certification Listing, Bus List – Equipment Summary, Bid Proposal Form – Bus Rate Work Sheet, Certificate of Insurance, Motor Carrier Terminal Inspection Form, Copy of Contractual Agreement
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from Alabama State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Alabama State University, Procurement Department; Attn: Chris McClain, 1301 West 5th Street, Room 104, Montgomery, AL 36104. For questions, contact Christopher McClain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company’s Information and Profile/Scope of Services (20), Availability of Buses/Drivers (20), Booking and Cancellation Policy (10), References (10), Policy for Short-term Notification (10), Rates (20)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alabama State University?
All active and historical solicitations from Alabama State University are tracked and searchable. As a higher ed agency, Alabama State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 14, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, State of Alabama Vendor Disclosure Statement, State of Alabama Immigration Compliance Certification, E-Verify Memorandum of Understanding, Driver Certification Listing, Bus Li. Review the full document from Alabama State University for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Alabama State University in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher McClain at (334) 229-6997. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montgomery, AL. Review the full solicitation for detailed scope requirements.
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