Alabama State University Campus Dining Services Request for Proposals - ASU Bid# 4040-2026 (2026)
Alabama State University, Montgomery, AL·Higher Ed
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- Primary Contact
- Christopher McClain · (334) 229-6997
- Contract Term
- 10 years
- Scope Location
- Montgomery, AL
- Submission Address
- Christopher McClain, Procurement Department, PO Box 271, Montgomery, AL 36101 or 1301 West 5th Street, Room 104, Montgomery, AL 36104
SUMMARY
Alabama State University requests proposals for campus dining services under ASU Bid# 4040-2026. The scope encompasses management and operation of food and beverage services including Fred Shuttlesworth Dining Hall, catering, concessions at athletic facilities (New ASU Football Stadium, Barbara Williams Softball Field, Wheeler-Watkins Baseball Field, Dunn-Oliver Acadome), retail dining operations (Subway, Chick-fil-A, Prime Grill, Starbucks), meal plans, and vending oversight. Proposals are due by November 9, 2026, at 2:00 PM CST, with a mandatory pre-proposal conference scheduled for October 7, 2026. The contract term is ten (10) years, commencing August 1, 2027.
EVALUATION CRITERIA
Company History & Experience (15 points), Service Structure (20 points), Financial Proposal (30 points), Technology Integration (15 points), Staffing Plan (10 points), Sustainability (5 points), Innovations / Added Value (5 points)
REQUIRED ATTACHMENTS
Proposer Information form, Proposed Residential Student Meal Plans, Pricing & Revenue/Incentive/Scholarship Summary form, W-9 form, Drug-Free Workplace form, General Manager Form, Disputes Disclosure form, References, Minority and Woman-Owned Business Declaration form, Acknowledgment of Addenda Form, Certificate of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Alabama State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Christopher McClain, Procurement Department, PO Box 271, Montgomery, AL 36101 or 1301 West 5th Street, Room 104, Montgomery, AL 36104. For questions, contact Christopher McClain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company History & Experience (15 points), Service Structure (20 points), Financial Proposal (30 points), Technology Integration (15 points), Staffing Plan (10 points), Sustainability (5 points), Innov..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alabama State University?
All active and historical solicitations from Alabama State University are tracked and searchable. As a higher ed agency, Alabama State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Information form, Proposed Residential Student Meal Plans, Pricing & Revenue/Incentive/Scholarship Summary form, W-9 form, Drug-Free Workplace form, General Manager Form, Disputes Disclosure. Review the full document from Alabama State University for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alabama State University in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher McClain at (334) 229-6997. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montgomery, AL. Review the full solicitation for detailed scope requirements.
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