Alabama State University Campus Landscaping & Ground Maintenance ITB #4038-2026
Alabama State University, Montgomery, AL·Higher Ed
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- Primary Contact
- Chris McClain · (334) 229-6997
- Contract Term
- 1 year
- Scope Location
- Montgomery, AL
- Submission Address
- Procurement Office, 1301 W. 5th Street, Room 104, Montgomery, AL 36104
SUMMARY
Alabama State University (ASU) is soliciting sealed bids for campus landscaping and ground maintenance services specifically for its 'Outside Parcels' under ITB #4038-2026. The scope of work includes mowing grass to standard heights twice monthly during the growing season (March-October), trimming around obstacles, and performing litter removal and disposal. Bidders must have at least 3 years of experience and provide evidence of a State of Alabama license. A mandatory pre-bid conference and site visit is scheduled for May 27, 2026, at 11:00 AM CST. Bids are due by June 17, 2026, at 11:00 AM CST. The contract term is for one year with renewal options for up to five years. Requirements include general liability insurance ($1,000,000), worker's compensation ($100,000), and E-Verify compliance.
EVALUATION CRITERIA
Lowest responsible bidder, reasonableness of bid, firm's capacity and experience, adequacy of staffing, safety program, financial statements
REQUIRED DELIVERABLES
Sealed bid plus 3 copies, State license copy, E-Verify certification, Vendor disclosure statement, Pricing proposal, Contractor qualifications, Reference letters
REQUIRED ATTACHMENTS
Maps, Price Proposal Form, Contractor Qualifications Form, Non-Collusion Affidavit, State of Alabama Vendor Disclosure Statement
REQUIRED STAFFING ROLES
Site Supervisor
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from Alabama State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Office, 1301 W. 5th Street, Room 104, Montgomery, AL 36104. For questions, contact Chris McClain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, reasonableness of bid, firm's capacity and experience, adequacy of staffing, safety program, financial statements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alabama State University?
All active and historical solicitations from Alabama State University are tracked and searchable. As a higher ed agency, Alabama State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Maps, Price Proposal Form, Contractor Qualifications Form, Non-Collusion Affidavit, State of Alabama Vendor Disclosure Statement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Alabama State University for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Alabama State University in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris McClain at (334) 229-6997. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montgomery, AL. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Site Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid plus 3 copies, State license copy, E-Verify certification, Vendor disclosure statement, Pricing proposal, Contractor qualifications, Reference letters. Proposals should clearly address how each deliverable will be met.
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