ADRC-26-001 - Chippewa County Transportation Services Procurement RFP 2026
Chippewa CountyCounty · Chippewa County, WI- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 3 years
- Primary contact
- Sarah Zielke
The 30-second brief
The Chippewa County Aging & Disability Resource Center (ADRC) is seeking proposals from qualified organizations to coordinate and provide transportation services for eligible Chippewa County residents under the Wisconsin Department of Transportation Section 85.21 Specialized Transportation Assistance Program. The selected contractor shall provide transportation coordination, scheduling, dispatching, trip provision, billing, invoicing, data collection, and reporting for eligible older adults and individuals with disabilities. Services include ambulatory and wheelchair-accessible transportation primarily for medical, pharmacy, and grocery trips within Wisconsin, anticipating approximately 3,600 one-year trips annually over a 3-year contract term. Proposals are due by October 15, 2026, at 1:30 p.m. at the Chippewa County Courthouse in Chippewa Falls, WI, and will be evaluated based on service delivery capability, cost proposal, and organizational experience.
Base Bid: Provide labor, Materials services, Equipment necessary for completion of work as described in drawing and specifications, Administrative fee per ambulatory one-way trip, Mileage reimbursement rate for ambulatory transportation, Administrative fee per wheelchair-accessible one-way trip, Mileage reimbursement rate for wheelchair-accessible transportation
Ability to Provide Required Services 45%, Cost Proposal 35%, Organizational Experience and Qualifications 20%
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Summary
The Chippewa County Aging & Disability Resource Center (ADRC) is seeking proposals from qualified organizations to coordinate and provide transportation services for eligible Chippewa County residents under the Wisconsin Department of Transportation Section 85.21 Specialized Transportation Assistance Program.
The selected contractor shall provide transportation coordination, scheduling, dispatching, trip provision, billing, invoicing, data collection, and reporting for eligible older adults and individuals with disabilities. Services include ambulatory and wheelchair-accessible transportation primarily for medical, pharmacy, and grocery trips within Wisconsin, anticipating approximately 3,600 one-year trips annually over a 3-year contract term. Proposals are due by October 15, 2026, at 1:30 p.m. at the Chippewa County Courthouse in Chippewa Falls, WI, and will be evaluated based on service delivery capability, cost proposal, and organizational experience.
EVALUATION CRITERIA
3- Ability to Provide Required Services 45%
- Cost Proposal 35%
- Organizational Experience and Qualifications 20%
REQUIRED DELIVERABLES
Base Bid: Provide labor, Materials services, Equipment necessary for completion of work as described in drawing and specifications, Administrative fee per ambulatory one-way trip, Mileage reimbursement rate for ambulatory transportation, Administrative fee per wheelchair-accessible one-way trip, Mileage reimbursement rate for wheelchair-accessible transportation
REQUIRED ATTACHMENTS
6- Bid Form
- Conflict of Interest Disclosure
- Bidders Proof of Responsibility
- Statement of Bidders Qualifications
- Affidavit of Non-Collusion
- Certificate of Insurance
- Submit to
- County Clerk's Office (Room 109) Chippewa County Courthouse 711 N. Bridge Street Chippewa Falls, WI 54729
- Scope location
- Chippewa Falls, WI
Questions about this RFP
How do I respond to this RFP from Chippewa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County Clerk's Office (Room 109) Chippewa County Courthouse 711 N. Bridge Street Chippewa Falls, WI 54729. For questions, contact Sarah Zielke.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chippewa County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Zielke. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Bid: Provide labor, Materials services, Equipment necessary for completion of work as described in drawing and specifications, Administrative fee per ambulatory one-way trip, Mileage reimbursement rate for ambulatory transportation, Administrative fee per wheelchair-accessible one-way trip, Mil. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to Provide Required Services 45%, Cost Proposal 35%, Organizational Experience and Qualifications 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chippewa County?
All active and historical solicitations from Chippewa County are tracked and searchable. As a county agency, Chippewa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Conflict of Interest Disclosure, Bidders Proof of Responsibility, Statement of Bidders Qualifications, Affidavit of Non-Collusion, Certificate of Insurance. Review the full document from Chippewa County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chippewa Falls, WI. Review the full solicitation for detailed scope requirements.