Zero Waste Sonoma - Edible Food Recovery Services from Commercial Edible Food Generators RFP 2026
Sonoma County Waste Management AgencySpecial District · Santa Rosa, CA- Due
- Jan 5, 2026
- Deadline passed
- Duration
- 6 months
- Primary contact
- Kristen Sales
- (707) 565-2590
The 30-second brief
Zero Waste Sonoma is seeking proposals for edible food recovery services from commercial edible food generators in Sonoma County, in compliance with SB 1383 Regulations. The agency is allocating $80,000 in State grant funding to award four applicants with $20,000 each for professional services agreements. Eligible activities include personnel costs, safety equipment, mobile pantries, tracking software, training, and equipment like refrigerators and blast chillers. Proposals are due by 5:00 P.M. on Monday, January 5, 2026, via email to Kristen Sales, with questions due by December 29, 2025. Each awarded agreement will consist of a 6-month term ending June 30, 2026.
Team qualifications, scope of work, deliverable timeline, references, cost proposal
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Summary
Zero Waste Sonoma is seeking proposals for edible food recovery services from commercial edible food generators in Sonoma County, in compliance with SB 1383 Regulations.
The agency is allocating $80,000 in State grant funding to award four applicants with $20,000 each for professional services agreements. Eligible activities include personnel costs, safety equipment, mobile pantries, tracking software, training, and equipment like refrigerators and blast chillers. Proposals are due by 5:00 P.M. on Monday, January 5, 2026, via email to Kristen Sales, with questions due by December 29, 2025. Each awarded agreement will consist of a 6-month term ending June 30, 2026.
EVALUATION CRITERIA
5- Team qualifications
- Scope of work
- Deliverable timeline
- References
- Cost proposal
REQUIRED ATTACHMENTS
4- Cover Letter
- Project Team & Qualifications
- Scope of Work
- Cost Proposal
- Submit to
- [email protected]
- Scope location
- Santa Rosa, CA
- Reported agency
- Zero Waste Sonoma
Questions about this RFP
How do I respond to this RFP from Sonoma County Waste Management Agency?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kristen Sales.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sonoma County Waste Management Agency in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristen Sales at (707) 565-2590. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Team qualifications, scope of work, deliverable timeline, references, cost proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sonoma County Waste Management Agency?
All active and historical solicitations from Sonoma County Waste Management Agency are tracked and searchable. As a special district agency, Sonoma County Waste Management Agency regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Project Team & Qualifications, Scope of Work, Cost Proposal. Review the full document from Sonoma County Waste Management Agency for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Rosa, CA. Review the full solicitation for detailed scope requirements.