Zeeland Board of Public Works - 150 HP Variable Frequency Drive Replacement and Service Disconnect Installation - 2026
City of ZeelandCity · Zeeland, MI- Due
- Dec 1, 2026
- 29 days left
- Posted
- Oct 26, 2026
- Primary contact
- Jason Postma
- (616) 772-6400
The 30-second brief
The Zeeland Board of Public Works Water Department is requesting proposals for a turnkey 150 HP variable frequency drive (VFD) replacement and service disconnect installation serving a municipal water pumping application in Zeeland, Michigan. The project includes removing the existing Danfoss VLT AQUA Drive and furnishing and installing a new 150 HP VFD and upstream service disconnect, complete with programming, startup, commissioning, testing, operator training, and documentation. Proposals are due by 4:00 PM on December 1, 2026, with a site visit and questions deadline on November 20, 2026. Evaluation criteria encompass proposal compliance, equipment suitability, contractor qualifications, technical approach, manufacturer support, lead time, schedule, warranty, and total project cost.
150 HP VFD and associated equipment, Service disconnect and associated equipment, Electrical materials, Installation labor, Programming / startup / commissioning, Training and documentation
Compliance with this RFP and completeness of proposal, Equipment quality, suitability, and compatibility, Contractor qualifications and relevant experience, Technical approach and understanding of the work, Manufacturer support, serviceability, and parts availability, Equipment lead time and proposed project schedule, Anticipated shutdown duration, Warranty, Total project cost
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Summary
The Zeeland Board of Public Works Water Department is requesting proposals for a turnkey 150 HP variable frequency drive (VFD) replacement and service disconnect installation serving a municipal water pumping application in Zeeland, Michigan.
The project includes removing the existing Danfoss VLT AQUA Drive and furnishing and installing a new 150 HP VFD and upstream service disconnect, complete with programming, startup, commissioning, testing, operator training, and documentation. Proposals are due by 4:00 PM on December 1, 2026, with a site visit and questions deadline on November 20, 2026. Evaluation criteria encompass proposal compliance, equipment suitability, contractor qualifications, technical approach, manufacturer support, lead time, schedule, warranty, and total project cost.
EVALUATION CRITERIA
13- Compliance with this RFP and completeness of proposal
- Equipment quality
- Suitability
- Compatibility
- Contractor qualifications and relevant experience
- Technical approach and understanding of the work
- Manufacturer support
- Serviceability
- Parts availability
- Equipment lead time and proposed project schedule
- Anticipated shutdown duration
- Warranty
- Total project cost
REQUIRED DELIVERABLES
6- 150 HP VFD and associated equipment
- Service disconnect and associated equipment
- Electrical materials
- Installation labor
- Programming / startup / commissioning
- Training and documentation
REQUIRED ATTACHMENTS
19- Company name
- Address
- Primary contact
- Phone
- Manufacturer and exact model of proposed VFD and service disconnect
- Description of the proposed installation and project approach
- Statement confirming field verification of existing conditions
- Equipment lead time
- Earliest available installation date
- Estimated installation duration and anticipated shutdown duration
- Startup and commissioning approach
- Warranty information
- Relevant experience with VFD installations of similar size and application
- Any assumptions
- Exclusions
- Substitutions
- Exceptions to this RFP
- Itemized pricing and total turnkey project cost
- Submit to
- Mail to 350 E Washington Zeeland MI 49464 or Email [email protected]
- Scope location
- Zeeland, MI
- Reported agency
- Zeeland Board of Public Works
Questions about this RFP
How do I respond to this RFP from City of Zeeland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mail to 350 E Washington Zeeland MI 49464 or Email [email protected]. For questions, contact Jason Postma.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Zeeland in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Postma at (616) 772-6400. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 150 HP VFD and associated equipment, Service disconnect and associated equipment, Electrical materials, Installation labor, Programming / startup / commissioning, Training and documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with this RFP and completeness of proposal, Equipment quality, suitability, and compatibility, Contractor qualifications and relevant experience, Technical approach and understanding of the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Zeeland?
All active and historical solicitations from City of Zeeland are tracked and searchable. As a city agency, City of Zeeland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company name, address, primary contact, phone, and email, Manufacturer and exact model of proposed VFD and service disconnect, Description of the proposed installation and project approach, Statement. Review the full document from City of Zeeland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Zeeland, MI. Review the full solicitation for detailed scope requirements.