City of Zeeland MultiFunction Device Maintenance and Replacement RFP 2026
City of ZeelandCity · Zeeland, MI- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Contract term
- 1 year
- Primary contact
- Tim Maloney
- (616) 748-5908
The 30-second brief
Seeks proposals from qualified vendors to service and support the City's fleet of multifunction devices (MFDs), replace an existing Ricoh printer, and provide an additional desktop color printer.
Per-page pricing, Device coverage details, Replacement device pricing, Desktop MFD pricing, List of exclusions, Account management contact info
Total projected cost, Service capability and reliability, Completeness and clarity, Vendor experience
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Summary
Seeks proposals from qualified vendors to service and support the City's fleet of multifunction devices (MFDs), replace an existing Ricoh printer, and provide an additional desktop color printer.
EVALUATION CRITERIA
4- Total projected cost
- Service capability and reliability
- Completeness and clarity
- Vendor experience
REQUIRED DELIVERABLES
6- Per-page pricing
- Device coverage details
- Replacement device pricing
- Desktop MFD pricing
- List of exclusions
- Account management contact info
Questions about this RFP
How do I respond to this RFP from City of Zeeland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Tim Maloney.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Zeeland in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Maloney at (616) 748-5908. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Per-page pricing, Device coverage details, Replacement device pricing, Desktop MFD pricing, List of exclusions, Account management contact info. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total projected cost, Service capability and reliability, Completeness and clarity, Vendor experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Zeeland?
All active and historical solicitations from City of Zeeland are tracked and searchable. As a city agency, City of Zeeland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Zeeland for the complete list.