Woodland Hills School District Auditorium Audio and Video System RFP 2026
Woodland Hills SDSchool · N. Braddock, PA- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Primary contact
- Johnathan Kim
The 30-second brief
Woodland Hills School District is requesting proposals for a turnkey auditorium audio and video system at Edgewood Elementary STEAM Academy in Edgewood, PA. The scope includes furnishing and installing a commercial-grade laser projector (minimum 8,000 ANSI lumens, WUXGA resolution) for a 67-foot throw, HDMI video transport from the stage, and a complete sound reinforcement system featuring four wireless handheld microphones, amplifiers, and digital signal processing. The existing projection screen will be reused. A mandatory site walkthrough must be completed by September 21, 2026, coordinated with Johnathan Kim and Gregory Roth. Proposals are due October 1, 2026, by 2:00 PM Eastern Time. The project requires a one-year installation warranty and compliance with Pennsylvania school employee background clearance requirements.
Equipment list, Design narrative, Itemized pricing, Project schedule, Warranty information, References, As-built documentation, Training, Quick start guide
Technical approach (35%), Total turnkey price (30%), Relevant experience (15%), Warranty/training/support (10%), Project schedule (10%)
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Summary
Woodland Hills School District is requesting proposals for a turnkey auditorium audio and video system at Edgewood Elementary STEAM Academy in Edgewood, PA. The scope includes furnishing and installing a commercial-grade laser projector (minimum 8,000 ANSI lumens, WUXGA resolution) for a 67-foot throw, HDMI video transport from the stage, and a complete sound reinforcement system featuring four wireless handheld microphones, amplifiers, and digital signal processing.
The existing projection screen will be reused. A mandatory site walkthrough must be completed by September 21, 2026, coordinated with Johnathan Kim and Gregory Roth. Proposals are due October 1, 2026, by 2:00 PM Eastern Time. The project requires a one-year installation warranty and compliance with Pennsylvania school employee background clearance requirements.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Equipment list
- Design narrative
- Itemized pricing
- Project schedule
- Warranty information
- References
- As-built documentation
- Training
- Quick start guide
REQUIRED ATTACHMENTS
9- Cover letter
- Executive summary
- Equipment list
- Design narrative
- Itemized pricing
- Project schedule
- References
- Proof of insurance
- Proposal Acknowledgment
- Submit to
- 2552 Greensburg Pike, Pittsburgh, PA 15221
- Scope location
- Edgewood, PA
- Reported agency
- Woodland Hills School District
Questions about this RFP
How do I respond to this RFP from Woodland Hills SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2552 Greensburg Pike, Pittsburgh, PA 15221. For questions, contact Johnathan Kim.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Woodland Hills SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Johnathan Kim. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment list, Design narrative, Itemized pricing, Project schedule, Warranty information, References, As-built documentation, Training, Quick start guide. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach (35%), Total turnkey price (30%), Relevant experience (15%), Warranty/training/support (10%), Project schedule (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Woodland Hills SD?
All active and historical solicitations from Woodland Hills SD are tracked and searchable. As a school agency, Woodland Hills SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Executive summary, Equipment list, Design narrative, Itemized pricing, Project schedule, References, Proof of insurance, Proposal Acknowledgment. Review the full document from Woodland Hills SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edgewood, PA. Review the full solicitation for detailed scope requirements.