Winnebago County Ferromagnetic Detection Systems RFP 26P-2469 - Sheriff's Office 2026
Winnebago CountyCounty · Rockford, IL- Due
- May 26, 2026
- Deadline passed
- Posted
- Apr 30, 2026
- Primary contact
- Jenna Smith
- (815) 319-4380
The 30-second brief
Winnebago County is procuring two portable ferromagnetic detection systems for weapons and contraband screening at the County Jail. Proposals must include installation, calibration, and training, with a deadline of May 26, 2026.
1 original and 1 paper copy of proposal, Title Page, Letter of Transmittal, Table of Contents, Executive Summary, Vendor Qualifications, References, Proposal Narrative, Pricing Page, Signed Proposal Signature Form
Vendor Qualifications and Experience (15%), Implementation Plan (15%), Training and Support (20%), Technical Compliance (25%), Cost Proposal (25%)
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Summary
Winnebago County is procuring two portable ferromagnetic detection systems for weapons and contraband screening at the County Jail. Proposals must include installation, calibration, and training, with a deadline of May 26, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- 1 original and 1 paper copy of proposal
- Title Page
- Letter of Transmittal
- Table of Contents
- Executive Summary
- Vendor Qualifications
- References
- Proposal Narrative
- Pricing Page
- Signed Proposal Signature Form
REQUIRED ATTACHMENTS
3- Proposal Signature Form
- References Form
- Certificate of Insurance
- Submit to
- 404 Elm Street - Room 202, Rockford, IL 61101
- Scope location
- Rockford, IL
- Projected sq ft
- 1,684,230 sq ft
Questions about this RFP
How do I respond to this RFP from Winnebago County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 404 Elm Street - Room 202, Rockford, IL 61101. For questions, contact Jenna Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Winnebago County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenna Smith at (815) 319-4380. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 original and 1 paper copy of proposal, Title Page, Letter of Transmittal, Table of Contents, Executive Summary, Vendor Qualifications, References, Proposal Narrative, Pricing Page, Signed Proposal Signature Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Qualifications and Experience (15%), Implementation Plan (15%), Training and Support (20%), Technical Compliance (25%), Cost Proposal (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Winnebago County?
All active and historical solicitations from Winnebago County are tracked and searchable. As a county agency, Winnebago County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Signature Form, References Form, Certificate of Insurance. Review the full document from Winnebago County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, IL. The total projected area is 1684230 sq ft. Review the full solicitation for detailed scope requirements.