Willingboro Township Professional Library Relocation Support Services RFP # 3-2026R
Township of WillingboroCity · Willingboro, NJ- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Primary contact
- George Brown
- (609) 877-2200 ext 1061
The 30-second brief
Willingboro Township is soliciting sealed proposals for professional library relocation support services (RFP # 3-2026R) to facilitate flooring and carpeting installation at the Willingboro Public Library. The project involves a 44,000 square foot facility and requires the phased relocation of approximately 100,371 library volumes, 525 sections of shelving, and various office furniture and equipment. Contractors must provide labor, supervision, and equipment (carts, dollies, packing supplies) to dismantle, move, and reassemble library assets while maintaining collection order. A mandatory pre-bid meeting is scheduled for August 31, 2026, at 11:00 A.M. at 220 Willingboro Way. Proposals are due by September 17, 2026, at 10:00 A.M. and must include a 10% bid bond (max $20,000). Requirements include prevailing wage compliance, New Jersey Business Registration, and specific insurance coverages including $1M Professional Liability.
Technical narrative, Phased work plan, Itemized pricing sheet, Staffing plan, Insurance certificates, NJ Business Registration Certificate, Non-collusion affidavit, Ownership disclosure form
Proposed approach and phasing (30%), Project management and schedule (20%), Relevant public-sector/library experience (20%), Staffing qualifications and resources (15%), Cost / price (15%)
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Summary
Willingboro Township is soliciting sealed proposals for professional library relocation support services (RFP # 3-2026R) to facilitate flooring and carpeting installation at the Willingboro Public Library.
The project involves a 44,000 square foot facility and requires the phased relocation of approximately 100,371 library volumes, 525 sections of shelving, and various office furniture and equipment. Contractors must provide labor, supervision, and equipment (carts, dollies, packing supplies) to dismantle, move, and reassemble library assets while maintaining collection order. A mandatory pre-bid meeting is scheduled for August 31, 2026, at 11:00 A.M. at 220 Willingboro Way. Proposals are due by September 17, 2026, at 10:00 A.M. and must include a 10% bid bond (max $20,000). Requirements include prevailing wage compliance, New Jersey Business Registration, and specific insurance coverages including $1M Professional Liability.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Technical narrative
- Phased work plan
- Itemized pricing sheet
- Staffing plan
- Insurance certificates
- NJ Business Registration Certificate
- Non-collusion affidavit
- Ownership disclosure form
REQUIRED ATTACHMENTS
8- Certificate of Insurance
- W9
- Affirmative Action Questionnaire
- Non-Collusion Affidavit
- Ownership Disclosure Certification
- Disclosure of Investment Activities in Iran
- Certification Prohibited Activities in Russia/Belarus
- Prevailing Wage Acknowledgement Form
REQUIRED STAFFING
4- Submit to
- Office of Purchasing, 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046
- Scope location
- Willingboro, NJ
- Projected sq ft
- 44,000 sq ft
- Reported agency
- Willingboro Township
Questions about this RFP
How do I respond to this RFP from Township of Willingboro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of Purchasing, 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046. For questions, contact George Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Willingboro in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is George Brown at (609) 877-2200 ext 1061. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Sales representative, Management person, Supervisory structure, Laborers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical narrative, Phased work plan, Itemized pricing sheet, Staffing plan, Insurance certificates, NJ Business Registration Certificate, Non-collusion affidavit, Ownership disclosure form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed approach and phasing (30%), Project management and schedule (20%), Relevant public-sector/library experience (20%), Staffing qualifications and resources (15%), Cost / price (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Willingboro?
All active and historical solicitations from Township of Willingboro are tracked and searchable. As a city agency, Township of Willingboro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, W9, Affirmative Action Questionnaire, Non-Collusion Affidavit, Ownership Disclosure Certification, Disclosure of Investment Activities in Iran, Certification Prohibited Activ. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Willingboro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Willingboro, NJ. The total projected area is 44000 sq ft. Review the full solicitation for detailed scope requirements.