Williamsville Central School District - Sheet Music - Bid # 2027-06 (2026)
Williamsville Central School DistrictSchool · East Amherst, NY- Due
- Nov 12, 2026
- 14 days left
- Primary contact
- Rbowser
The 30-second brief
The Williamsville Central School District is inviting sealed bids for sheet music, concert band sets, chorus music, jazz band sets, orchestra sets, and solo/ensemble sets for district schools in East Amherst and Williamsville, New York. Bidders must provide specified titles, instrumental music, conductor's scores, and optional discount off list price for items purchased on an as-needed basis through March 31, 2027. Sealed bids are due by November 12, 2026, at 2:30 PM to the Purchasing Department at 105 Casey Rd., East Amherst, NY 14051. Award will be made to the lowest responsible bidder on an item-by-item, group, or total basis. Delivery is FOB Destination with no shipping or fuel surcharges.
Price, lowest responsible bidder
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Summary
The Williamsville Central School District is inviting sealed bids for sheet music, concert band sets, chorus music, jazz band sets, orchestra sets, and solo/ensemble sets for district schools in East Amherst and Williamsville, New York.
Bidders must provide specified titles, instrumental music, conductor's scores, and optional discount off list price for items purchased on an as-needed basis through March 31, 2027. Sealed bids are due by November 12, 2026, at 2:30 PM to the Purchasing Department at 105 Casey Rd., East Amherst, NY 14051. Award will be made to the lowest responsible bidder on an item-by-item, group, or total basis. Delivery is FOB Destination with no shipping or fuel surcharges.
EVALUATION CRITERIA
Price, lowest responsible bidder
REQUIRED ATTACHMENTS
5- BID OFFER
- BID PROPOSAL CERTIFICATIONS
- WCSD SPECIFIC DELIVERY INFORMATION
- INSURANCE DOCUMENTATION & HOLD HARMLESS AGREEMENT
- VENDOR RESPONSE FORM
- Submit to
- Williamsville Central Schools – Purchasing Department, District Office, 105 Casey Rd., PO BOX 5000, East Amherst, New York 14051
- Scope location
- East Amherst, NY
Questions about this BID
How do I respond to this Bid from Williamsville Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Williamsville Central Schools – Purchasing Department, District Office, 105 Casey Rd., PO BOX 5000, East Amherst, New York 14051. For questions, contact Rbowser.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Williamsville Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rbowser. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Williamsville Central School District?
All active and historical solicitations from Williamsville Central School District are tracked and searchable. As a school agency, Williamsville Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: BID OFFER, BID PROPOSAL CERTIFICATIONS, WCSD SPECIFIC DELIVERY INFORMATION, INSURANCE DOCUMENTATION & HOLD HARMLESS AGREEMENT, VENDOR RESPONSE FORM. Review the full document from Williamsville Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Amherst, NY. Review the full solicitation for detailed scope requirements.