Weston Board of Education - District-Wide Facility Condition Assessment - Bid # 27-002 BOE
Weston School DistrictSchool · Weston, CT- Due
- Nov 18, 2026
- 16 days left
- Posted
- Oct 16, 2026
- Primary contact
- Andrew Galli
The 30-second brief
The Weston Board of Education is requesting qualifications and proposals for a District-Wide Facility Condition Assessment and Capital Improvement Plan, Bid # 27-002 BOE, covering buildings on the Weston Public Schools campus in Weston, CT. The work involves a school-by-school facility evaluation and property condition assessments in accordance with ASTM E2018-24 standards, inspecting exterior and interior conditions, roofs, mechanical, electrical, plumbing and fire (MEPF) systems, HVAC, generators, security systems, parking lots, and septic systems. The selected consultant will estimate remaining useful life of key facility components and develop a 10-year capital and expenditure plan with prioritized schedules and cost estimates. Proposals are due by November 18, 2026, at 10:00 AM, with a mandatory walkthrough scheduled for October 28, 2026, at 10:00 AM. Inquiries must be submitted by November 12, 2026.
Facility condition assessment, 10-year capital and expenditure plan, Facilities Master Plan, Meeting materials and notes, Ongoing progress updates, Presentations to Town Boards, Final report with electronic and hard copies
Previous experience and references for similar completed work, Ability and capacity of the consultant based on character and reputation, Compliance with applicable federal state and local laws and licensing requirements, Ability to meet the project delivery schedule, Proposed Fee, Involvement in litigation
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Summary
The Weston Board of Education is requesting qualifications and proposals for a District-Wide Facility Condition Assessment and Capital Improvement Plan, Bid # 27-002 BOE, covering buildings on the Weston Public Schools campus in Weston, CT. The work involves a school-by-school facility evaluation and property condition assessments in accordance with ASTM E2018-24 standards, inspecting exterior and interior conditions, roofs, mechanical, electrical, plumbing and fire (MEPF) systems, HVAC, generators, security systems, parking lots, and septic systems.
The selected consultant will estimate remaining useful life of key facility components and develop a 10-year capital and expenditure plan with prioritized schedules and cost estimates. Proposals are due by November 18, 2026, at 10:00 AM, with a mandatory walkthrough scheduled for October 28, 2026, at 10:00 AM. Inquiries must be submitted by November 12, 2026.
EVALUATION CRITERIA
Previous experience and references for similar completed work, Ability and capacity of the consultant based on character and reputation, Compliance with applicable federal state and local laws and licensing requirements, Ability to meet the project delivery schedule, Proposed Fee, Involvement in litigation
REQUIRED DELIVERABLES
7- Facility condition assessment
- 10-year capital and expenditure plan
- Facilities Master Plan
- Meeting materials and notes
- Ongoing progress updates
- Presentations to Town Boards
- Final report with electronic and hard copies
REQUIRED ATTACHMENTS
6- Bid Form (Exhibit C)
- Submission Requirements (Exhibit D)
- Insurance Requirements (Exhibit E)
- Statement of Policy re: Equal Opportunity (Exhibit F)
- Non-collusion Affidavit (Exhibit G)
- Background Check Requirements and Student Safety compliance (Exhibit H)
REQUIRED STAFFING
all staff to be utilized for additional requests or change in scope
- Submit to
- Business Office, Central Office, Weston Board of Education, 24 School Road, Weston, CT 06883
- Scope location
- Weston, CT
- Reported agency
- Weston Board of Education
Questions about this RFP
How do I respond to this RFP from Weston School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Business Office, Central Office, Weston Board of Education, 24 School Road, Weston, CT 06883. For questions, contact Andrew Galli.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Weston School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Galli. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: all staff to be utilized for additional requests or change in scope. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility condition assessment, 10-year capital and expenditure plan, Facilities Master Plan, Meeting materials and notes, Ongoing progress updates, Presentations to Town Boards, Final report with electronic and hard copies. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Previous experience and references for similar completed work, Ability and capacity of the consultant based on character and reputation, Compliance with applicable federal state and local laws and lic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Weston School District?
All active and historical solicitations from Weston School District are tracked and searchable. As a school agency, Weston School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form (Exhibit C), Submission Requirements (Exhibit D), Insurance Requirements (Exhibit E), Statement of Policy re: Equal Opportunity (Exhibit F), Non-collusion Affidavit (Exhibit G), Background Ch. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Weston School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Weston, CT. Review the full solicitation for detailed scope requirements.