Western Monmouth Utilities Authority Heating and Air Conditioning Maintenance and Repair Bid 2026
Western Monmouth Utilities AuthorityUtility District · Manalapan, NJ- Due
- Jan 7, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Michael Cruoglio
- (732) 446-9300
The 30-second brief
The Western Monmouth Utilities Authority (WMUA) is soliciting sealed bids for Heating and Air Conditioning Maintenance and Repair services. The scope of work includes providing repair services to HVAC systems at the Pinebrook Wastewater Treatment Plant and various remote pump stations throughout Marlboro, Manalapan, and Freehold Townships. The contract term is two years, beginning February 1, 2026, through January 31, 2028. Bidders must provide emergency response 24/7 with a qualified representative on-site within eight hours of notification. Requirements include a 10% bid guarantee (not to exceed $20,000), a consent of surety for performance and payment bonds, NJ Business Registration, and compliance with prevailing wage and affirmative action regulations. Bids are due by January 7, 2026, at 9:45 am at the Authority's Administration Building in Manalapan, NJ.
Bid Proposal Form, Non-Collusion Affidavit, Stockholder Disclosure Certification, Public Works Contractor Application or Certificate, Business Registration Certificate, W-9 Form, Photocopies of Required Licenses
Lowest responsible bidder for base bid or combination of base bid and options; tied bids evaluated on vendor performance history, discounts, delivery advantage, and proximity.
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Summary
The Western Monmouth Utilities Authority (WMUA) is soliciting sealed bids for Heating and Air Conditioning Maintenance and Repair services.
The scope of work includes providing repair services to HVAC systems at the Pinebrook Wastewater Treatment Plant and various remote pump stations throughout Marlboro, Manalapan, and Freehold Townships. The contract term is two years, beginning February 1, 2026, through January 31, 2028. Bidders must provide emergency response 24/7 with a qualified representative on-site within eight hours of notification. Requirements include a 10% bid guarantee (not to exceed $20,000), a consent of surety for performance and payment bonds, NJ Business Registration, and compliance with prevailing wage and affirmative action regulations. Bids are due by January 7, 2026, at 9:45 am at the Authority's Administration Building in Manalapan, NJ.
EVALUATION CRITERIA
Lowest responsible bidder for base bid or combination of base bid and options; tied bids evaluated on vendor performance history, discounts, delivery advantage, and proximity.
REQUIRED DELIVERABLES
7- Bid Proposal Form
- Non-Collusion Affidavit
- Stockholder Disclosure Certification
- Public Works Contractor Application or Certificate
- Business Registration Certificate
- W-9 Form
- Photocopies of Required Licenses
REQUIRED ATTACHMENTS
8- Bid Proposal Form
- Non-Collusion Affidavit
- Stockholder Disclosure Certification
- Business Registration Certificate
- W-9 Form
- Consent of Surety
- Equipment Certification
- Form of Guarantee
REQUIRED STAFFING
qualified representative, personnel
- Submit to
- 103 Pension Road, Manalapan Township, NJ 07726
- Scope location
- Manalapan, NJ
Questions about this BID
How do I respond to this Bid from Western Monmouth Utilities Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 103 Pension Road, Manalapan Township, NJ 07726. For questions, contact Michael Cruoglio.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Western Monmouth Utilities Authority in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Cruoglio at (732) 446-9300. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: qualified representative, personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form, Non-Collusion Affidavit, Stockholder Disclosure Certification, Public Works Contractor Application or Certificate, Business Registration Certificate, W-9 Form, Photocopies of Required Licenses. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder for base bid or combination of base bid and options; tied bids evaluated on vendor performance history, discounts, delivery advantage, and proximity." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Western Monmouth Utilities Authority?
All active and historical solicitations from Western Monmouth Utilities Authority are tracked and searchable. As a utility district agency, Western Monmouth Utilities Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Non-Collusion Affidavit, Stockholder Disclosure Certification, Business Registration Certificate, W-9 Form, Consent of Surety, Equipment Certification, Form of Guarantee. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Western Monmouth Utilities Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manalapan, NJ. Review the full solicitation for detailed scope requirements.