West Virginia University Hope Coliseum AC-4 Replacement RFP RFP202790000749
West Virginia UniversityHigher Ed · Morgantown, WV- Due
- Dec 1, 2026
- 17 days left
- Posted
- Nov 10, 2026
- Primary contact
- Kaison Ball
- (304) 293-5711
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Summary
West Virginia University is initiating a Request for Proposals from qualified mechanical contractors to provide all labor, material, equipment, and services to remove the existing indoor packaged HVAC Unit AC-4 and replace it with a contractor-furnished replacement HVAC unit within Hope Coliseum, located on the campus in Morgantown, WV. The project involves heating and ventilation, air circulation, building and facility maintenance, and repair services under solicitation RFP202790000749.
The submission deadline is December 1, 2026, at 12:00 PM EST. A non-mandatory pre-proposal meeting and site visit is scheduled for November 16, 2026, with questions due by November 18, 2026. Substantial completion is required by April 16, 2027, and final completion by May 14, 2027.
REQUIRED ATTACHMENTS
7- Company Info and Team Qualifications Form
- Similar Experience Form
- Project Approach and Schedule Form
- Cost Summary
- Purchasing Affidavit
- Safety Evaluation
- State of WV Drug Free Affidavit
- Submit to
- https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingAllOpps&CustomerOrg=WVUMarketplace
- Scope location
- Morgantown, WV
Questions about this RFP
How do I respond to this RFP from West Virginia University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingAllOpps&CustomerOrg=WVUMarketplace. For questions, contact Kaison Ball.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Virginia University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kaison Ball at (304) 293-5711. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from West Virginia University?
All active and historical solicitations from West Virginia University are tracked and searchable. As a higher ed agency, West Virginia University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Info and Team Qualifications Form, Similar Experience Form, Project Approach and Schedule Form, Cost Summary, Purchasing Affidavit, Safety Evaluation, State of WV Drug Free Affidavit. Review the full document from West Virginia University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morgantown, WV. Review the full solicitation for detailed scope requirements.
