West Ottawa Public Schools Network Electronics RFP FY2026
West Ottawa Public School DistrictSchool · Holland, MI- Due
- Feb 2, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Duration
- 12 months
- Primary contact
- Rob Egeler
- 616.786.2019
The 30-second brief
West Ottawa Public Schools is seeking proposals for Network Electronics projects. The bid is for the FY2026 E-Rate funding year, covering July 1, 2026, to June 30, 2027. The RFP includes detailed specifications for network electronics, UPS battery replacement, and maintenance of internal connections across 15 school facilities.
Network Electronics system installation, documentation, and warranty.
Price, product quality, service, delivery, maintenance of products and/or services, adherence to specifications, past performance to the District, vendor/contractor reliability, warranties and familiarity with the projects and the facilities of the District.
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Summary
West Ottawa Public Schools is seeking proposals for Network Electronics projects.
The bid is for the FY2026 E-Rate funding year, covering July 1, 2026, to June 30, 2027. The RFP includes detailed specifications for network electronics, UPS battery replacement, and maintenance of internal connections across 15 school facilities.
EVALUATION CRITERIA
Price, product quality, service, delivery, maintenance of products and/or services, adherence to specifications, past performance to the District, vendor/contractor reliability, warranties and familiarity with the projects and the facilities of the District.
REQUIRED DELIVERABLES
3- Network Electronics system installation
- Documentation
- Warranty
REQUIRED ATTACHMENTS
6- Appendix A - Intent to Bid Form
- Appendix B - Bid Signature Page
- Appendix C - Bill of Materials Totals
- Appendix D - Familial Disclosure Affidavit
- Appendix E - Iran Linked Business Affidavit
- Appendix F - Prevailing Wage
- Submit to
- West Ottawa Public Schools, Network Electronics - FY2026 USF Bid, Administration Building, 1138 136th Avenue, Holland, MI 49424
- Scope location
- 15 West Ottawa Public Schools facilities
- Reported agency
- West Ottawa Public Schools
Questions about this RFP
How do I respond to this RFP from West Ottawa Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Ottawa Public Schools, Network Electronics - FY2026 USF Bid, Administration Building, 1138 136th Avenue, Holland, MI 49424. For questions, contact Rob Egeler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Ottawa Public School District in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rob Egeler at 616.786.2019. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Network Electronics system installation, documentation, and warranty.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, product quality, service, delivery, maintenance of products and/or services, adherence to specifications, past performance to the District, vendor/contractor reliability, warranties and familia..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Ottawa Public School District?
All active and historical solicitations from West Ottawa Public School District are tracked and searchable. As a school agency, West Ottawa Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Intent to Bid Form, Appendix B - Bid Signature Page, Appendix C - Bill of Materials Totals, Appendix D - Familial Disclosure Affidavit, Appendix E - Iran Linked Business Affidavit, Append. Review the full document from West Ottawa Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: 15 West Ottawa Public Schools facilities. Review the full solicitation for detailed scope requirements.