West Geauga Local Schools Water Treatment Plant and Maintenance Facility RFP 2025
West Geauga Local SchoolsSchool · Chesterland, OH- Due
- Dec 12, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Primary contact
- Karen Pavlat
The 30-second brief
The West Geauga Local School District is seeking Design/Build Engineering and Architectural services for the construction of a new Water Treatment/Maintenance Facility. Proposals are due by December 12, 2025.
Proposal including firm's history, Education and experience of owners and key technical personnel, Technical expertise of the firm's current staff, Experience in performing engineering studies, Design, Construction administration, And construction observation, Availability of staff, Firm's equipment and facilities, References, And any previous work performed for West Geauga Local Schools.
Best Value Rating Form, including Implementation Plan, Staff Availability, Flexibility to Schedule Changes; Prequalification Plan, Packaging Plan / Self-Performance, Design-Assist Strategies; Firm's expertise for similar project types; Timeline; Site Design; Building Design; Systems Design & Materials; Value Added Suggestions; Quality Assurance / Quality Control Plan; Unique Challenges & Solutions; Project / Scope Characteristics, Budget / Schedule Characteristics, Quality / Process Characteristics.
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Summary
The West Geauga Local School District is seeking Design/Build Engineering and Architectural services for the construction of a new Water Treatment/Maintenance Facility. Proposals are due by December 12, 2025.
EVALUATION CRITERIA
11- Best Value Rating Form, including Implementation Plan, Staff Availability, Flexibility to Schedule Changes
- Prequalification Plan, Packaging Plan / Self-Performance, Design-Assist Strategies
- Firm's expertise for similar project types
- Timeline
- Site Design
- Building Design
- Systems Design & Materials
- Value Added Suggestions
- Quality Assurance / Quality Control Plan
- Unique Challenges & Solutions
- Project / Scope Characteristics, Budget / Schedule Characteristics, Quality / Process Characteristics
REQUIRED DELIVERABLES
11- Proposal including firm's history
- Education and experience of owners and key technical personnel
- Technical expertise of the firm's current staff
- Experience in performing engineering studies
- Design
- Construction administration
- Construction observation
- Availability of staff
- Firm's equipment and facilities
- References
- Any previous work performed for West Geauga Local Schools
REQUIRED ATTACHMENTS
Public Announcement, Request for Proposal, Instructions to Proposers (Design-Build Project) - 2022-APR, Proposal Form, Best Value Rating Form, General Conditions of the Contract for Construction – AIA A201 (2017), Standard Form of Agreement Between Owner and Design-Builder – AIA A141 (2024), Performance Bond Form - 2018-JAN, Payment Bond Form - 2018-JAN, Acknowledgement of Surety - 2024-MAR, Bidder's Affidavit Personal Property Tax Delinquency, No Findings for Recovery Affidavit, Design Criteria Document with Exhibits.
- Submit to
- Karen Pavlat, Treasurer / CFO, at 8615 Cedar Road, Chesterland, Ohio, 44026
- Scope location
- Chesterland, Ohio
- Projected sq ft
- 9,000 sq ft
- Reported agency
- West Geauga Local School District
Questions about this RFP
How do I respond to this RFP from West Geauga Local Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Karen Pavlat, Treasurer / CFO, at 8615 Cedar Road, Chesterland, Ohio, 44026. For questions, contact Karen Pavlat.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Geauga Local Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Pavlat. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal including firm's history, Education and experience of owners and key technical personnel, Technical expertise of the firm's current staff, Experience in performing engineering studies, Design, Construction administration, And construction observation, Availability of staff, Firm's equipment. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best Value Rating Form, including Implementation Plan, Staff Availability, Flexibility to Schedule Changes; Prequalification Plan, Packaging Plan / Self-Performance, Design-Assist Strategies; Firm's e..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Geauga Local Schools?
All active and historical solicitations from West Geauga Local Schools are tracked and searchable. As a school agency, West Geauga Local Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Public Announcement, Request for Proposal, Instructions to Proposers (Design-Build Project) - 2022-APR, Proposal Form, Best Value Rating Form, General Conditions of the Contract for Construction – AIA. Review the full document from West Geauga Local Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chesterland, Ohio. The total projected area is 9000 sq ft. Review the full solicitation for detailed scope requirements.