Waubonsee Community College Access Control System Maintenance RFP 2026
Waubonsee Community CollegeHigher Ed · Sugar Grove, IL- Due
- May 15, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Theresa Larson
The 30-second brief
Waubonsee Community College is soliciting proposals for service and maintenance of its Access Control System. This includes a block of 25 hours for service and maintenance, a quote per hour for additional labor, and the cost to replace outdated Lenel system boards in specific buildings. The RFP also details technology, current conditions, schedule, general requirements, proposal format, and insurance requirements.
Proposal, Authorization Form, Certifications, Conflict of Interest Disclosure and Non-Collusion Form, Business Enterprise Program Utilization Plan, Participation Agreement, Good Faith Efforts Checklist, Good Faith Efforts Contact Log
Overall Response, Completeness of the proposal, Company Qualifications and Experience, Professional capacity to take on the work, Ability to perform within time and budget constraints, Services and Equipment, Approach, Work Plan, Previous work experience and performance with similar institutions, Proposed costs and fee structure, Recommendations by references, Other pertinent information submitted
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Summary
Waubonsee Community College is soliciting proposals for service and maintenance of its Access Control System.
This includes a block of 25 hours for service and maintenance, a quote per hour for additional labor, and the cost to replace outdated Lenel system boards in specific buildings. The RFP also details technology, current conditions, schedule, general requirements, proposal format, and insurance requirements.
EVALUATION CRITERIA
12- Overall Response
- Completeness of the proposal
- Company Qualifications and Experience
- Professional capacity to take on the work
- Ability to perform within time and budget constraints
- Services and Equipment
- Approach
- Work Plan
- Previous work experience and performance with similar institutions
- Proposed costs and fee structure
- Recommendations by references
- Other pertinent information submitted
REQUIRED DELIVERABLES
8- Proposal
- Authorization Form
- Certifications
- Conflict of Interest Disclosure and Non-Collusion Form
- Business Enterprise Program Utilization Plan
- Participation Agreement
- Good Faith Efforts Checklist
- Good Faith Efforts Contact Log
REQUIRED ATTACHMENTS
8- Authorization Form
- Certifications
- Conflict of Interest Disclosure and Non-Collusion Form
- Business Enterprise Program Utilization Plan
- Participation Agreement
- Good Faith Efforts Checklist
- Good Faith Efforts Contact Log
- Insurance and Indemnity Requirements (Appendix A)
REQUIRED STAFFING
Lenel master certified technicians, Lenel certified technicians
- Submit to
- [email protected]
- Duration
- 48 months
Questions about this RFP
How do I respond to this RFP from Waubonsee Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Theresa Larson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waubonsee Community College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Theresa Larson. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Lenel master certified technicians, Lenel certified technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Authorization Form, Certifications, Conflict of Interest Disclosure and Non-Collusion Form, Business Enterprise Program Utilization Plan, Participation Agreement, Good Faith Efforts Checklist, Good Faith Efforts Contact Log. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall Response, Completeness of the proposal, Company Qualifications and Experience, Professional capacity to take on the work, Ability to perform within time and budget constraints, Services and Eq..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waubonsee Community College?
All active and historical solicitations from Waubonsee Community College are tracked and searchable. As a higher ed agency, Waubonsee Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Authorization Form, Certifications, Conflict of Interest Disclosure and Non-Collusion Form, Business Enterprise Program Utilization Plan, Participation Agreement, Good Faith Efforts Checklist, Good Fa. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Waubonsee Community College for the complete list.