Washington County Physical Library Materials and Collection Support Services RFP 2026.075-RFP
Washington CountyCounty · Hillsboro, OR- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Contract term
- 3 years
- Primary contact
- PJ Bentley
- (971) 864-3868
The 30-second brief
Washington County Cooperative Library Services seeks proposals for physical library materials and related services, including cataloging and shelf-ready processing, to support 16 library locations. Proposals are due September 9, 2026.
Physical library materials, Selection tools, Cataloging services, Shelf-ready processing, Acquisitions support, EDI transactions, Reporting and analytics, Delivery and fulfillment services
Cost of materials, availability of materials, website/platform functionality, collection development tools, ordering efficiency, delivery capabilities, customer service
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Summary
Washington County Cooperative Library Services seeks proposals for physical library materials and related services, including cataloging and shelf-ready processing, to support 16 library locations. Proposals are due September 9, 2026.
EVALUATION CRITERIA
7- Cost of materials
- Availability of materials
- Website/platform functionality
- Collection development tools
- Ordering efficiency
- Delivery capabilities
- Customer service
REQUIRED DELIVERABLES
8- Physical library materials
- Selection tools
- Cataloging services
- Shelf-ready processing
- Acquisitions support
- EDI transactions
- Reporting and analytics
- Delivery and fulfillment services
REQUIRED ATTACHMENTS
3- Count of Items Added to the WCCLS Catalog in FY25-26
- 2025-GOODS-REQUIREMENTS
- 2022-Insurance_Requirements
- Submit to
- 155 North First Ave, Ste 270, MS 28, Hillsboro, OR, 97124
- Scope location
- Washington County, OR
Questions about this RFP
How do I respond to this RFP from Washington County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 155 North First Ave, Ste 270, MS 28, Hillsboro, OR, 97124. For questions, contact PJ Bentley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is PJ Bentley at (971) 864-3868. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Physical library materials, Selection tools, Cataloging services, Shelf-ready processing, Acquisitions support, EDI transactions, Reporting and analytics, Delivery and fulfillment services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of materials, availability of materials, website/platform functionality, collection development tools, ordering efficiency, delivery capabilities, customer service" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County?
All active and historical solicitations from Washington County are tracked and searchable. As a county agency, Washington County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Count of Items Added to the WCCLS Catalog in FY25-26, 2025-GOODS-REQUIREMENTS, 2022-Insurance_Requirements. Review the full document from Washington County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washington County, OR. Review the full solicitation for detailed scope requirements.