Warsaw Community Schools - Warsaw Network Equipment 2027 Request for Proposals - Form 470 #270002500
Warsaw Community SchoolsSchool · Warsaw, IN- Due
- Dec 1, 2026
- 29 days left
- Posted
- Oct 22, 2026
- Primary contact
- Kyle Carter
- (574) 371-5098
The 30-second brief
Warsaw Community Schools is seeking proposals for network equipment, including internal connections, basic maintenance of internal connections, Cisco switches, wireless access points, cabling, racks, Meraki licenses, and optional installation services. The project is contingent upon E-Rate Category 2 funding for FY2027. Bids must include line-item pricing, technical descriptions, vendor certifications, references, E-Rate SPIN number, and a sample contract. Submission deadline is December 1, 2026, at 10:00 AM. Technical questions are due by November 10, 2026.
Line-item pricing for each item listed in Appendix A, Technical description of equivalent products, Company certifications and connections, Two reference sites, E-Rate SPIN number, Ready-to-execute or sample contract
Cost of eligible goods and services, technical details, pricing and terms, experience, references, adherence to response format
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Summary
Warsaw Community Schools is seeking proposals for network equipment, including internal connections, basic maintenance of internal connections, Cisco switches, wireless access points, cabling, racks, Meraki licenses, and optional installation services.
The project is contingent upon E-Rate Category 2 funding for FY2027. Bids must include line-item pricing, technical descriptions, vendor certifications, references, E-Rate SPIN number, and a sample contract. Submission deadline is December 1, 2026, at 10:00 AM. Technical questions are due by November 10, 2026.
EVALUATION CRITERIA
6- Cost of eligible goods and services
- Technical details
- Pricing and terms
- Experience
- References
- Adherence to response format
REQUIRED DELIVERABLES
6- Line-item pricing for each item listed in Appendix A
- Technical description of equivalent products
- Company certifications and connections
- Two reference sites
- E-Rate SPIN number
- Ready-to-execute or sample contract
REQUIRED ATTACHMENTS
6- Line-item pricing
- Technical description
- Certifications
- References
- E-Rate SPIN Number
- Sample contract
- Submit to
- [email protected]
- Scope location
- Warsaw, IN
Questions about this RFP
How do I respond to this RFP from Warsaw Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kyle Carter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warsaw Community Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Carter at (574) 371-5098. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Line-item pricing for each item listed in Appendix A, Technical description of equivalent products, Company certifications and connections, Two reference sites, E-Rate SPIN number, Ready-to-execute or sample contract. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of eligible goods and services, technical details, pricing and terms, experience, references, adherence to response format" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warsaw Community Schools?
All active and historical solicitations from Warsaw Community Schools are tracked and searchable. As a school agency, Warsaw Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Line-item pricing, Technical description, Certifications, References, E-Rate SPIN Number, Sample contract. Review the full document from Warsaw Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warsaw, IN. Review the full solicitation for detailed scope requirements.