Warren County Public Schools Athletic Apparel, Equipment, and Uniforms RFP 2026-12 R1
Warren County School DistrictSchool · Bowling Green, KY- Due
- Jun 4, 2026
- Deadline passed
- Posted
- Apr 20, 2026
- Contract term
- 3 years
- Primary contact
- Kathy Phelps
The 30-second brief
Warren County Public Schools (WCPS) is soliciting proposals for athletic apparel, equipment, uniforms, and accessory products to support 4 middle schools and 4 high schools in Bowling Green, KY. The scope of services includes team uniforms, practice gear, footwear, wind screens, game/practice balls, helmets, weight-training equipment, and major installations such as scoreboards, videoboards, shot clocks, and netting systems. The contract term is from July 1, 2026, through June 30, 2029, with two optional 1-year renewals. Mandatory requirements include 5 years of industry experience and assigning at least two dedicated sales representatives residing in or adjacent to Warren County. Proposals must be submitted in separate technical and cost envelopes; the evaluation is based on a 1,500-point scale (1,000 technical, 500 cost) with optional oral presentations (300 points).
Technical Proposal, Cost Proposal, Attachment A (Solicitation Response Cover Page), Attachment B (Non-Discrimination Form), Attachment C (Notarized Affidavit), Attachment E (References), Attachment F (Cost Proposal Form)
Mandatory Requirements (Pass/Fail), Company Overview (250 points), Goods and Services (750 points), References (Pass/Fail), Cost Proposal (500 points), Oral Presentations (300 points)
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Summary
Warren County Public Schools (WCPS) is soliciting proposals for athletic apparel, equipment, uniforms, and accessory products to support 4 middle schools and 4 high schools in Bowling Green, KY. The scope of services includes team uniforms, practice gear, footwear, wind screens, game/practice balls, helmets, weight-training equipment, and major installations such as scoreboards, videoboards, shot clocks, and netting systems.
The contract term is from July 1, 2026, through June 30, 2029, with two optional 1-year renewals. Mandatory requirements include 5 years of industry experience and assigning at least two dedicated sales representatives residing in or adjacent to Warren County. Proposals must be submitted in separate technical and cost envelopes; the evaluation is based on a 1,500-point scale (1,000 technical, 500 cost) with optional oral presentations (300 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Proposal
- Cost Proposal
- Attachment A (Solicitation Response Cover Page)
- Attachment B (Non-Discrimination Form)
- Attachment C (Notarized Affidavit)
- Attachment E (References)
- Attachment F (Cost Proposal Form)
REQUIRED ATTACHMENTS
7- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Attachment E
- Attachment F
- Certificate of Insurance
- Submit to
- Warren County Schools Board Office, 303 Lovers Lane, Bowling Green, KY 42103
- Scope location
- Bowling Green, KY
- Reported agency
- Warren County Public Schools
Questions about this RFP
How do I respond to this RFP from Warren County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Schools Board Office, 303 Lovers Lane, Bowling Green, KY 42103. For questions, contact Kathy Phelps.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Phelps. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Attachment A (Solicitation Response Cover Page), Attachment B (Non-Discrimination Form), Attachment C (Notarized Affidavit), Attachment E (References), Attachment F (Cost Proposal Form). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements (Pass/Fail), Company Overview (250 points), Goods and Services (750 points), References (Pass/Fail), Cost Proposal (500 points), Oral Presentations (300 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County School District?
All active and historical solicitations from Warren County School District are tracked and searchable. As a school agency, Warren County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D, Attachment E, Attachment F, Certificate of Insurance. Review the full document from Warren County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bowling Green, KY. Review the full solicitation for detailed scope requirements.