Warren County Public Schools Athletic Training Services and Sports Medicine RFP 2027-01
Warren County School DistrictSchool · Bowling Green, KY- Due
- Jun 11, 2026
- Deadline passed
- Posted
- Jun 3, 2026
- Contract term
- 3 years
- Primary contact
- Kathy Phelps
- (270) 781-5150
The 30-second brief
Warren County Public Schools (WCPS) is soliciting proposals for RFP # 2027-01 to provide athletic training services and sports medicine for eight schools, including South Warren, Warren Central, Greenwood, and Warren East high schools and middle schools. The district's preferred model is a no-cost partnership where the vendor provides four full-time Certified Athletic Trainers in exchange for exclusive sponsorship and promotional benefits, such as venue signage, website placement, and social media promotion. Scope includes injury evaluation, first aid, preventative taping, nutritional info, and coverage for fall, winter, spring, and summer sports events. Proposals must include technical and cost components in separate envelopes. The initial contract term runs from July 1, 2026, to June 30, 2029, with two optional one-year renewals. A submission deadline is set for June 11, 2026, at 10:00 AM CT.
Technical Proposal, Cost Proposal, Solicitation Response Cover Page, Non-Discrimination Form, Required Affidavit, Resident Vendor Affidavit, References, Technical Proposal Content, Certificate of Insurance
Mandatory Requirements (Pass/Fail), Company Overview (100 pts), Services (500 pts), Coverage (200 pts), Sponsorship (200 pts), References (Pass/Fail), Cost Proposal (1000 pts), Oral Presentations (300 pts)
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Summary
Warren County Public Schools (WCPS) is soliciting proposals for RFP # 2027-01 to provide athletic training services and sports medicine for eight schools, including South Warren, Warren Central, Greenwood, and Warren East high schools and middle schools.
The district's preferred model is a no-cost partnership where the vendor provides four full-time Certified Athletic Trainers in exchange for exclusive sponsorship and promotional benefits, such as venue signage, website placement, and social media promotion. Scope includes injury evaluation, first aid, preventative taping, nutritional info, and coverage for fall, winter, spring, and summer sports events. Proposals must include technical and cost components in separate envelopes. The initial contract term runs from July 1, 2026, to June 30, 2029, with two optional one-year renewals. A submission deadline is set for June 11, 2026, at 10:00 AM CT.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Technical Proposal
- Cost Proposal
- Solicitation Response Cover Page
- Non-Discrimination Form
- Required Affidavit
- Resident Vendor Affidavit
- References
- Technical Proposal Content
- Certificate of Insurance
REQUIRED ATTACHMENTS
7- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Attachment E
- Attachment F
- Attachment G
REQUIRED STAFFING
Certified Athletic Trainer
- Submit to
- Warren County Schools Board Office, 303 Lovers Lane, Bowling Green, KY 42103
- Scope location
- Bowling Green, KY
- Reported agency
- Warren County Public Schools
Questions about this RFP
How do I respond to this RFP from Warren County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Schools Board Office, 303 Lovers Lane, Bowling Green, KY 42103. For questions, contact Kathy Phelps.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Phelps at (270) 781-5150. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified Athletic Trainer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Solicitation Response Cover Page, Non-Discrimination Form, Required Affidavit, Resident Vendor Affidavit, References, Technical Proposal Content, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements (Pass/Fail), Company Overview (100 pts), Services (500 pts), Coverage (200 pts), Sponsorship (200 pts), References (Pass/Fail), Cost Proposal (1000 pts), Oral Presentations (300..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County School District?
All active and historical solicitations from Warren County School District are tracked and searchable. As a school agency, Warren County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D, Attachment E, Attachment F, Attachment G. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Warren County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bowling Green, KY. Review the full solicitation for detailed scope requirements.