Wake County Public School System - Athletic Equipment Assessment - RFP #251-27-173 (2026)
Wake County SchoolsSchool · Cary, NC- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Oct 20, 2026
- Primary contact
- Petra Gooding
- (919) 588-3456
The 30-second brief
The Wake County Public School System is seeking proposals from qualified firms or individuals to conduct a comprehensive assessment of athletic equipment across all middle and high schools in Raleigh, North Carolina. The scope includes evaluating scoreboards, washers, dryers, ice machines, field maintenance equipment, track and field equipment, game equipment, sideline equipment, and sport-specific equipment across 25 high schools and 36 middle schools. The assessment will evaluate condition, safety, functionality, compliance with safety standards, and remaining useful life, resulting in a comprehensive written report, equipment inventory, cost analysis, and prioritized repair or replacement recommendations. Proposals are due by November 2, 2026, at 2:00 PM EST, and must be submitted through the electronic Vendor Portal (eVP). Written questions are due by October 23, 2026.
A comprehensive written report for each middle and high school, Inventory of assessed athletic equipment and assets, Identification of items requiring immediate repair or removal from service, Short-term replacement, Or long-term replacement or modernization, Cost analysis and estimates for recommended repairs and replacements, Prioritization of needs based on safety, Compliance, Program impact, And urgency, Photographic documentation where applicable, Summary of findings and districtwide recommendations, Optional presentation of findings to district leadership
Prices offered, quality of articles offered, general reputation and performance capabilities, substantial conformity with specifications, suitability for intended use, related services needed, delivery and performance dates
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Summary
The Wake County Public School System is seeking proposals from qualified firms or individuals to conduct a comprehensive assessment of athletic equipment across all middle and high schools in Raleigh, North Carolina.
The scope includes evaluating scoreboards, washers, dryers, ice machines, field maintenance equipment, track and field equipment, game equipment, sideline equipment, and sport-specific equipment across 25 high schools and 36 middle schools. The assessment will evaluate condition, safety, functionality, compliance with safety standards, and remaining useful life, resulting in a comprehensive written report, equipment inventory, cost analysis, and prioritized repair or replacement recommendations. Proposals are due by November 2, 2026, at 2:00 PM EST, and must be submitted through the electronic Vendor Portal (eVP). Written questions are due by October 23, 2026.
EVALUATION CRITERIA
7- Prices offered
- Quality of articles offered
- General reputation and performance capabilities
- Substantial conformity with specifications
- Suitability for intended use
- Related services needed
- Delivery and performance dates
REQUIRED DELIVERABLES
13- A comprehensive written report for each middle and high school
- Inventory of assessed athletic equipment and assets
- Identification of items requiring immediate repair or removal from service
- Short-term replacement
- Long-term replacement or modernization
- Cost analysis and estimates for recommended repairs and replacements
- Prioritization of needs based on safety
- Compliance
- Program impact
- Urgency
- Photographic documentation where applicable
- Summary of findings and districtwide recommendations
- Optional presentation of findings to district leadership
REQUIRED ATTACHMENTS
6- Signed
- Original execution page (page 2)
- Customer References
- Description of assessment methodology and approach
- Project timeline and key milestones
- Cost proposal
- Submit to
- https://evp.nc.gov
- Scope location
- Raleigh, NC
- Reported agency
- Wake County Public School System
Questions about this RFP
How do I respond to this RFP from Wake County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://evp.nc.gov. For questions, contact Petra Gooding.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wake County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Petra Gooding at (919) 588-3456. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: A comprehensive written report for each middle and high school, Inventory of assessed athletic equipment and assets, Identification of items requiring immediate repair or removal from service, Short-term replacement, Or long-term replacement or modernization, Cost analysis and estimates for recommen. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices offered, quality of articles offered, general reputation and performance capabilities, substantial conformity with specifications, suitability for intended use, related services needed, deliver..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wake County Schools?
All active and historical solicitations from Wake County Schools are tracked and searchable. As a school agency, Wake County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed, original execution page (page 2), Customer References, Description of assessment methodology and approach, Project timeline and key milestones, Cost proposal. Review the full document from Wake County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Raleigh, NC. Review the full solicitation for detailed scope requirements.